ECHA

ECHA fees and charges payable under Regulation (EC) No 1907/2006 ('the REACH Regulation') are set by the European Commission, with the agreement of the EU Member States. They are laid down in Commission Regulation (EC) No 340/2008 of 16 April 2008 on the fees and charges payable to the European Chemicals Agency ("the REACH Fee Regulation"), OJ L 107, 17.4.2008, p. 3, and are subject to regular reviews.

For more information, please consult the European Commission website

Fee amounts are specified in Commission Regulation (EC) No 340/2008 of 16 April 2008 on the fees and charges payable to the European Chemicals Agency ("the REACH Fee Regulation").

When creating your IUCLID 5 dossier, you can simulate the fees payable for your submission by using the Fee Calculation plug-in available free of charge from the IUCLID website.

Information related to the chargeable confidentiality claims can be found from the Annex III of the Data Submission Manual 5.

More information about the confidentiality claims and their justifications is available in the Data Submission Manual 16: Confidentiality Claims.

After your REACH submission has been received by ECHA, you will receive an invoice only electronically, via REACH-IT. This electronic invoice can be downloaded from your REACH-IT account in PDF format.

4.1. When do I have to pay ECHA's invoice?

The exact due dates for payment of fees levied under the REACH Regulation are specified in Commission Regulation (EC) No 340/2008 of 16 April 2008 on the fees and charges payable to the European Chemicals Agency ('the REACH Fee Regulation').

Registration fees and fees for submitting an update of a registration

In case of fees for registrations submitted, as well as in the case of updates of a registration, the initial payment due date of the fee is set to 14 calendar days from the date on which the invoice was notified to you.

However, in the case of fees for registration of pre-registered substances, which are submitted to ECHA during the two months preceding the relevant registration deadline specified in Article 23 of the REACH Regulation, the initial payment due date of the fee is set to 30 calendar days from the date on which the invoice was notified to you.

It is important to note that in case the payment has not been made within the prescribed period (by the initial payment due date), ECHA will set a second deadline for payment. This second deadline (extended payment due date) is usually up to 60 calendar days from the initial payment due date.

If the payment is not made by the extended payment due date, the registration is considered to have failed the completeness check and will be rejected.

Fees invoiced for notification of an exemption for product and process oriented research and development (PPORD), as well as charges for requests to extend this exemption

In case of fees for notification of PPORD exemptions, the initial payment due date of the fee is 7 calendar days from the date on which the invoice was notified to you.

In case of requests to extend a PPORD exemption, the initial payment due date of the fee is set to 30 calendar days from the date on which the invoice was notified to you.

It is also important to note that in case the payment has not been made within the prescribed period (by the initial payment due date), ECHA will set a second deadline. This second deadline (extended payment due date) is usually up to 60 calendar days from the initial payment due date.

Where the payment is not made by expiry of the second deadline, the notification or the request for an extension will be rejected.

4.2. When is the date of payment?

The date on which the payment is considered to have been made is the date on which the full amount of payment is deposited in the bank account held by ECHA.

Where the payment is delayed due to reasons outside the control of the payer, the payment is considered to have been made in time where sufficient documentary evidence is produced to show that the payer ordered the transfer to the bank account indicated on the invoice before the expiry of the relevant deadline.

Bank transfer is the only payment method accepted. ECHA's full bank details are given in the invoice. Other types of payment, such as cheque, banker's draft or cash, are not accepted by ECHA.

We recommend that you pay the invoice as a SEPA payment with shared cost. Within the Single Euro Payments Area (SEPA) it is obligatory to use the IBAN (International Bank Account Number) and the BIC (Bank Identifier Code)/SWIFT code. These are indicated on ECHA's invoice. This payment method will ensure that ECHA receives the full invoiced amount without any deducted bank charges. For further information regarding SEPA, please consult: :
http://ec.europa.eu/internal_market/payments/sepa/ecb_epc_en.htm

If you choose another kind of bank transfer, please make sure that your company bears the full cost of the bank transfer. When filling in a payment order the Customer should tick the box ‘our' regarding the bank charges related to that payment.

Payments for registrations and notifications should be made in Euros by means of a bank transfer to:

Bank: Pohjola Bank Plc, P.O. Box 308, FIN-00013 POHJOLA Finland
Account number: 500001-20243349
IBAN Code: FI9850000120243349
BIC/SWIFT Code: OKOYFIHH

According to Article 17(1) of the REACH Fee Regulation, every payment must indicate the invoice number. Thus, in the free text message/communications field of the payment you should indicate only the payment reference indicated on the invoice. It is comprised of 8 digits and you will find it next to the ECHA's bank details on the invoice. This is very important as your payment is automatically processed by REACH-IT. Please instruct your accounts payable/payments department and your bank accordingly. Please note that there are separate instructions for appeal fees.

Where the payment of a fee is not made by the extended payment due date, the submission will be rejected or deemed not to be received.

In the above mentioned cases, a rejection due to non-payment is not related to the status of the technical completeness check (TCC). Your submission will be rejected regardless of a given prolonged deadline to fulfil information requirements by submitting further information.

Furthermore, if your submission is rejected, no fees paid in relation to it will be, as a rule, refunded or otherwise credited to you.

After you have received the rejection letter, you are able to start your submission process from the beginning.

ECHA does not carry out an economic activity within the meaning of Directive 2006/112/EC on the common system of value added tax. This means that no VAT has to be paid on the fees defined in Regulation (EC) No 340/2008 (‘the REACH Fee Regulation'). For the reason above, ECHA has no VAT number and ECHA's invoices are exempt from VAT.

ECHA's Finnish Business ID number is 2139942-8 and it is always mentioned on ECHA's invoices. However, this number is not a VAT number.

It is important to note that ECHA is not a private company or a service provider but a European public authority established by Regulation (EC) No 1907/2006 ('the REACH Regulation') which is directly applicable in all Member States. Article 102 of this Regulation provides that the Protocol of Privileges and Immunities of the European Communities shall apply to the Agency. This Protocol (OJ C 310, 16.12.2004, p. 261) is part of EU Treaties also directly applicable in all Member States, and according to the Protocol, the Agency is exempt from all taxes.

The exclusion of ECHA activities and transactions from taxation also results from Article 13(1) of Directive 2006/112/EC (OJ L 347, 11.12.2006, p. 1) on a common system of added value tax, which stipulates:

"States, regional and local government authorities and other bodies governed by public law shall not be regarded as taxable persons in respect of the activities or transactions in which they engage as public authorities, even where they collect dues, fees, contributions or payments in connection with those activities or transactions".

As it is not a taxable person, ECHA does not have a tax residence in any Member State and thus has no taxation number in Finland.

The invoices that ECHA sends to companies relate to fees for PPORD notification, registration and other submissions that ECHA collects pursuant to Regulation (EC) No 1907/2006 ('the REACH Regulation') and Commission Regulation (EC) No 340/2008 ("the REACH Fee Regulation").

Thus, they do not concern private transactions but are fees under public law applicable in all Member States. Based on Directive 2006/112/EC and particularly Article 13(1), these fees are not subject to taxation in any Member State. In the absence of taxation of the fees in any Member State or elsewhere, ECHA shall not be bound to complete any formalities imposed on taxable persons for the avoidance of double taxation.

As from 1 November 2009, a SEPA payment must be transmitted within 3 banking business days. The bank statement of any given day is available to ECHA only on the next banking business day. Therefore, it normally takes up to 4 banking business days before ECHA can handle your payment and confirm the invoice as paid in REACH-IT. Please note that the handling time may be longer if your payment cannot be dealt with automatically. By following ECHA's instructions regarding payments you can significantly reduce ECHA's handling time of your payments.

On the basis of the daily electronic bank statement, REACH-IT automatically matches your payment with your open invoice if you have indicated the correct payment reference (=invoice) number in your payment message and you have paid the correct amount. An additional condition is that you pay each invoice separately as a single payment. One bank transaction per invoice therefore ensures the fast registration of your payment.

ECHA strongly advises you not to pay two or more invoices in the same transaction ("multiple invoice payment"). If you however include more than one invoice for to the payment, please make sure that the invoice references are mentioned in full. Otherwise, the payment has to be manually handled by ECHA's accounting department. This may delay the processing of the payment and thus also the overall completeness check of your registration.

If you for some reason cannot avoid sending multiple invoice payments and you are not able to indicate the full reference numbers in the payment, please make sure to follow the instructions in FAQ number 16, which describes the sending of payment advices.

Your payment can be swiftly dealt with by ECHA if the guidelines below are followed when making your bank transfer:

1. Pay one invoice per transaction (single payment)
2. Indicate the correct reference number (8-digit invoice number)
3. Ensure the invoiced amount is paid in full
4. Instruct your bank to send a SEPA payment with shared cost

If you discover a mistake after your payment has been made, please immediately contact ECHA via the ECHA Helpdesk web form available at http://echa.europa.eu/about/contact_en.asp, filling your contact details, pressing "Continue" and then selecting the menu item 'Submission to ECHA via REACH-IT'.

ECHA sends you one invoice reminder for an unpaid invoice. The reminder contains an extended due date. The invoice reminder is automatically sent by the REACH-IT system one day after the initial due date.

If you receive a reminder but you have already paid the invoice, you can ignore the reminder.

If you have not yet paid when you receive the reminder, please make sure that you respect the extended due date as your REACH submission will otherwise be rejected.

Please note that there are separate instructions for appeal fees.

ECHA does not send confirmations of receipt of payment, but you can check the status of your invoice in REACH-IT in the submission report section. The "Pay Submission Fee" has the status "Succeeded" when your payment has been validated.

Please note that it may take several days before ECHA receives the payment depending on the payment method. A SEPA payment is transmitted within 3 bank business days.

Please note that a submission is subject to both a technical and a financial completeness check. Therefore, a fully paid invoice does not necessarily indicate an accepted submission of your REACH dossier

The payment advice can either be an extract from your accounts payables attached to your email message in PDF format or simply a list of the invoice numbers paid, their total amount and the payment date in the email message itself.

A payment advice must be sent in the following cases:

• In case you notice that your payment did not include the correct payment reference (=invoice) number
• In case a multiple invoice payment has been sent and you have not indicated the complete set of payment reference (=invoice) numbers in the bank payment message itself.
• By request of ECHA's accounting department.
   

If you have indicated the reference (=invoice) number in your payment message and it is correct, ECHA does not need any separate payment advice.

A payment advice should be sent to the e-mail address of ECHA's accounting department which is: payments@echa.europa.eu.

Please indicate ‘Payment advice and the payment date' in the subject field. Example: "Payment advice 13.09.2010".
No payment advice by conventional mail is required unless ECHA exceptionally requests it.

The proof of payment can either be a copy of your bank statement or a separate confirmation stamped by your bank.

The bank statement serves as a proof that you paid ECHA's invoice by the extended due date. The bank statement copy or the document stamped by your bank must clearly show the date when your bank executed the payment.

If ECHA has received your proof of payment but has not received the payment within a time period judged normal for bank transfers, ECHA's accounting department will contact you.

Please observe that a payment advice printed from your accounting programme is not a valid proof of payment.

Proofs of payment should be sent as scanned PDF attachments to the e-mail address of ECHA's accounting department: payments@echa.europa.eu.

No proofs of payments by conventional mail are required unless ECHA exceptionally requests it.

If an invoice is incorrect or is cancelled due to another reason, you will receive a credit note for the whole amount and, if needed, a replacement invoice. These electronic documents can be downloaded from your REACH-IT account in PDF format.

In this case you should indicate the reference number of the latest invoice in your bank transfer.

After having received your agreement, ECHA will either reallocate the received amount to another unpaid invoice or refund the amount to you.

Under certain circumstances, such as a double payment or an overpayment, ECHA will refund the received amount paid in excess.

For the rules and procedure, please refer to ECHA Decision ED/61/2008 on refund of fees and charges pursuant to Article 10(4) and 20(1) of Commission Regulation (EC) N° 340/2008. The Decision on Refund of fees and charges is available at:
http://echa.europa.eu/about/documents_en.asp.

After your submission has been received by ECHA, you will receive your invoice electronically via REACH-IT – no paper invoice is sent. Invoices can be downloaded in PDF format from your REACH-IT account.

The requirements mentioned in Directive 1999/93/EC on electronic signatures do not apply to invoices issued by ECHA. The rule on electronic signature of invoices is based on Article 233 of Directive 2006/112/EC ('the VAT Directive'), which according to Article 220, only applies to taxable persons. However, ECHA is not a taxable person, but an EU public body that does not carry out any economic activity.

In any case, the purpose of the provisions of the VAT Directive relating to electronic invoices is to guarantee the authenticity of the origin and the integrity of the content. In the case of invoices notified by ECHA, this objective is met in a more efficient way. Invoices issued by ECHA are notified to their recipient through REACH-IT, which is a secured online platform through which only ECHA can notify in confidence information to individual registrants.

In order to ensure the timely payment of ECHA's invoices we recommend the following:

All the information you need for proceeding with the payment is visible in the invoice itself. However, depending on your internal administrative procedures, it is advisable that your accounting/accounts payable department is prepared for the payment of ECHA's invoices. We therefore recommend that you set up ECHA's bank account information in the accounting system well in advance of the first invoice's due date. The following link contains ECHA's financial identification form with all the needed details http://echa.europa.eu/doc/about/echa_financial_identification_sheet_en.pdf

If you use an external accounting company, please ensure that all required information about ECHA and REACH is passed on, in order to ensure the smooth handling of ECHA's invoices. It is also advisable that you ensure beforehand that there are no misunderstandings related to ECHA's status as an EU body which is exempt from any national tax or any value added tax. Please refer to FAQ numbers 9 and 10.

Please make sure that the persons handling the payments of ECHA's invoices are aware that the payment should be made at the full amount so that any possible bank charges are not deducted from the payment.

Please inform your accounting department that if the invoice is paid after the extended due date, the REACH dossier submission will be rejected and the paid fee will not be refunded.

The following information about your company will be visible on the invoices, invoice reminders and credit notes:

• Company name and billing address indicated by the registrant (the information filled in the tab "Billing company information" in REACH-IT is the one that will appear on the invoice)
• Customer ID number (= Legal entity UUID)
• DUNS number and VAT number (if provided by the registrant during the sign-up, can be modified later on in the company information section)
• Purchase order number (if provided by the registrant when submitting the dossier or when accepting a legal entity change)

Before submitting the dossier, please make sure that all the above mentioned information is correctly indicated in your REACH-IT account if you require it to be visible on ECHA's invoice.

The following information about your company will be visible on the invoices, invoice reminders and credit notes:

• Company name and billing address indicated by the registrant (the information filled in the tab "Billing company information" in REACH-IT is the one that will appear on the invoice)
• Customer ID number (= Legal entity UUID)
• DUNS number and VAT number (if provided by the registrant during the sign-up, can be modified later on in the company information section)
• Purchase order number (if provided by the registrant when submitting the dossier or when accepting a legal entity change)

Before submitting the dossier, please make sure that all the above mentioned information is correctly indicated in your REACH-IT account if you require it to be visible on ECHA's invoice.

When submitting a dossier or accepting a legal entity change, you are able to indicate your own internal purchase order number. It is not possible to add any forgotten purchase order number or modify it afterwards.

As you register online in REACH-IT you should not send any purchase orders by ordinary mail or email to ECHA. Please make sure that your system does not send any purchase orders automatically to ECHA. Your purchase order is only for your internal purposes.

For any enquiry, please contact ECHA by using the ECHA Helpdesk web form that is available at http://echa.europa.eu/about/contact_en.asp, filling your personal data first, and then selecting the menu item 'Submission to ECHA via REACH-IT'.

ECHA is not able to update any company information in REACH-IT and it is therefore the responsibility of the REACH-IT account owner within the company to make sure that the information is up-to-date.

Firstly, please update your company information in REACH-IT as soon as possible. You can easily update your information by signing into REACH-IT as you usually do and clicking on "Company" on the left hand side then on "View". Here you can modify and update your information by clicking on "Update". Note that the field "postal address" in the billing information tab must be left empty if you do not wish this information to appear in the invoice as the actual billing address" Please always remember to save your changes.

Additional information on how to update your company's general information in REACH-IT can be found in section 5.1 – "Updating general and billing information" of the Industry User Manual Part 2 – Sign up and account management which is available at the ECHA website http://echa.europa.eu/reachit/ium_en.asp

Immediately after the company details have been updated, you need to contact the ECHA Helpdesk by using the web form available in the ECHA website at: http://echa.europa.eu/about/contact_en.asp. Fill out the form with your contact details, press "Continue" and then select 'Submission to ECHA via REACH-IT' indicating the submission number. If your invoice has not been paid ECHA will be able to cancel it and create a new one with your new company information. If the invoice has been accepted and paid, ECHA is not in a position to modify the invoice.

Company size information

If the changes in your company are due to a change in the company size or due to its incorrectness please refer to the SMEs section in the ECHA website at http://www.echa.europa.eu/sme_en.asp for further information.

REACH-IT has been optimised for:

• Internet Explorer 7.0 and higher on a Microsoft Windows platform
• Mozilla Firefox 3.0 and higher on a Microsoft Windows platform

Using an earlier version of Internet Explorer or Mozilla Firefox may reduce REACH-IT functionalities. (See Known Issue #1 in this document)

Users with earlier versions of these browsers are recommended to upgrade to a more recent version.

ECHA published a Fact sheet called "Avoid your REACH-IT account being blocked" that is available at http://echa.europa.eu/documents/10162/17252/reach_it_factsheet_blocked_account_20101105_en.pdf. This document contains all the necessary information to guide you through the steps you need to follow to unblock your account.

Under no circumstances should you send your REACH-IT account password via e-mail to anyone and this includes the European Chemicals Agency.

If you are not an "Organisation Manager" and you do not know your password or your account is blocked, please remember that your "Organisation Manager" is able to unblock your account for you. Find out who is the responsible person within your organisation and he/she will be able to reset your password/unblock your account.

If you are the REACH-IT Organisation Manager of your company, ECHA highly recommends that after three unsuccessful attempts to login to the system, and in order to avoid blocking your account, you use the link "Forgot your User ID or password?" available in the REACH-IT Login page as it is shown in the following screenshots:

Login screen in REACH-IT

Request lost password screen

No, at present the REACH-IT application does not allow the creation of testing accounts. Data cannot be modified in the live system and therefore users must not create accounts in REACH-IT for testing purposes.

You are kindly invited to consult the latest news from ECHA or subscribe to our weekly e-News and biweekly Newsletter at http://echa.europa.eu/web/guest/news-and-events/news-alerts. A confirmation email will arrive to your email account and after you validate it your subscription will be activated.

Please remember that you can always be updated with the current status of REACH-IT at http://echa.europa.eu/web/guest/support/dossier-submission-tools/reach-it.

In order to be able to select a TPR during late pre-registration, the TPR needs to have signed-up in REACH-IT in advance so that his UUID "Universal Unique Identifier" can be selected. Users can obtain a UUID from the IUCLID 5 website http://iuclid.eu/index.php?fuseaction=home.menuNOTSignedUp&page=home.showUserInfo or from REACH-IT.

• You first need to ensure that the TPR signs up in REACH-IT. The TPR will obtain its UUID online directly from REACH-IT or from the IUCLID 5 website at http://iuclid.eu/index.php?fuseaction=home.menuNOTSignedUp&page=home.showUserInfo and then upload that UUID during the sign up in REACH-IT.
• The TPR then needs to communicate his/her UUID to you.
• You are then able to make a link to the TPR in your late pre-registration using the UUID. This is done selecting the tab labelled "representative".
• The TPR will be then entitled to act on your behalf within the associated pre-SIEF and data sharing process. The contact details of the third party representative will then be made visible in the pre-SIEF for other pre-registrants to be contacted.

Note that a company using a TPR will be able to see both names in the Pre-SIEF (their TPR name and after that, their name in brackets). However, only the TPR's name will be visible to the other participants in the Pre-SIEF, keeping the identity of the registrant hidden and safe.

Yes. For each successful late pre-registration of a substance submitted to ECHA, REACH-IT assigns a late pre-registration number to it. This number is unique for every company and pre-registered substance.

For further information about late pre-registrations, please visit http://echa.europa.eu/web/guest/support/dossier-submission-tools/reach-it/pre-registration.

The submission number is a unique number generated per each submission - as mentioned in Article 20 of the REACH Regulation - independently on whether it is an initial submission or an update. It is issued at every submission using the format "FD120238-61". The submission number shall be used in any communication with ECHA.

The reference number is a unique number generated upon the initial completed submission of a dossier and it is to be used for any subsequent submission update of that dossier you may need to do. The format of a reference number is: < TYPE > - < BASE-NUMBER > - < CHECKSUM > - < INDEX-NUMBER >

As an example let's take the reference number: 17-1234567890-49-0000, where:

• 17 refers to the submission type. In this case a late-preregistration
• 1234567890 is the random unique 10-digit number
• 49 is the calculated checksum (variable 2-digit number)
• 0000 is the index number

Depending on your submission type, you may find the following numbers:

• 01 Registration
• 02 C&L notification
• 03 Substance in articles
• 04 PPORD
• 05 Pre-registration
• 06 Inquiry
• 09 Data Holder notification
• 10 Downstream User notification
• 11 Application for Authorisation
• 12 Substance Evaluation
• 13 Annex XV – C&L Harmonization
• 14 Annex XV – Authorisation
• 15 Annex XV – Restriction
• 17 Late pre-registration.

This structure is of the same basic format as the other registration and notification numbers that REACH-IT will provide. For further information please read the REACH-IT Industry Manual Part 6: Dossier Submission available at http://echa.europa.eu/documents/10162/17249/ium6_dossier_submission_v1-7_en.pdf
where chapter 2.4.2 describes this subject in detail.

No, there is no functionality planned for REACH-IT that would accommodate and distribute such information as this information could be considered as confidential business information. Downstream users may wish to make appropriate contractual arrangements with their suppliers to ensure that they comply with REACH.

As a general reference, downstream users have the possibility to consult whether a substance is included in the list of substances registered in 2010. Further information about how to do this can be found in the ECHA website at http://echa.europa.eu/doc/press/na_10_18_dcg%20_du_20100416.pdf.

According to Article 28(6) of the REACH Regulation, potential registrants who manufacture or import for the first time a phase-in substance in quantities of 1 tonne per year or more after 1 December 2008 can submit a late pre-registration if they do so within 6 months of first manufacturing or importing the substance above the 1 tonne threshold per year and at least 12 months before the relevant transitional registration deadline. First-time manufacturers or importers will therefore have to submit their late pre-registrations before 1 December 2009, 1 June 2012 or 1 June 2017, depending on their relevant situation as described in chapter 3.6 of the Guidance on Data Sharing available at http://echa.europa.eu/web/guest/guidance-documents/guidance-mainly-for-industry-use. Late pre-registrations cannot be considered as a substitute of pre-registrations that failed to meet their deadline. Please take a look at http://echa.europa.eu/web/guest/support/dossier-submission-tools/reach-it/pre-registration, especially Industry User Manual - Part 4: Online Pre-registration.

When pre-registering a substance in REACH-IT, users are invited to search for their substance by giving the EC number, EC name, a brief description or the molecular formula in a web form.

Users should carefully search their substance identifier data to ensure that their substance (or constituent) is listed in the EC inventory. However, if users do not have any of these data or the constituent is not listed in the EC inventory, they can specify the substance either by its CAS number and CAS name or by only its chemical name by clicking on the two links available in the page. Please note that you will receive an error if you just try to search the EC inventory using that CAS number and not access the provided links.

[A] stands for active, [F] stands for pre-SIEF facilitator and [I] stands for inactive. [I] does not mean that the pre-registration was not successful, only that the company has de-activated itself from the pre-SIEF forum.

14.1 How do I manage my messages?

All communications are done through an internal messaging system. Internal messages are different from emails. They are generated by the REACH-IT system and delivered to the user's message box inside REACH-IT. The aim of the internal messages is to inform, request actions from, or to provide feedback to the user. All REACH-IT users have their own inbox where they can access messages directed to them personally, to their group (users with the same role) or party.

Additionally, if you want to receive alerts when a message is received in the internal message system, you can define this as an option in your User preferences.  The notification of the reception of such messages via email can be configured so that:

• The user does not receive any notification of any internal message received in the REACH-IT system (default setting),
• The user receives a notification every time an internal message is generated,
• The user receives once a day (or once a week) a notification with a summary of all internal messages received depending on the number of messages that the user expects to receive.

These emails do not contain any business information. Upon receipt of such emails, the user may connect to REACH-IT and consult his message box.

14.2 How can I retrieve my older messages from REACH-IT?

The message box displays the messages that were sent to the REACH-IT user during the last 30 days. To view all messages a user should click "here". See the screen shot below.

The system will open by default the message box folder. Some messages may have been moved to a different folder within the message box. The message box has a fixed and standard structure with the following folders:

• "Message box" folder: container for all incoming messages as long as they are not moved to another of the following folders...
• "User" folder: container where the user can move the messages addressed to him personally
• "Organisation" folder: container where the user can move a copy of the messages addressed to his organisation
• "Role" folder: container where the user can move a copy of the messages addressed to his role

Further information on how to manage your messages in REACH-IT message box can be found at in the REACH-IT Industry User Manual – Part 3: Login and message inbox in chapter 3.1.2 "Other folders than Message box folder" at http://echa.europa.eu/web/guest/support/dossier-submission-tools/reach-it/sign-up

14.3 How to delete unread internal messages

Unfortunately it is not possible to delete multiple unread messages at the same time. Please note that instead of deleting messages you can move them to other folders, as moving them can be done without reading the message.

See further details on how to move e-mails to a different folder in the Industry User Manual - Part 3 Login and Message Box – in chapter 3.2 "Moving a message" at http://echa.europa.eu/web/guest/support/dossier-submission-tools/reach-it/sign-up

Introduction

A legal entity is either a company/organisation or a natural person capable and having the right to engage in contracts or commercial transactions. In IUCLID, a Legal Entity Object (LEOX) is a specific element to store and manage legal entity information. These information includes the name, the address and other contact details, the contact person(s), and legal entity specific identification numbers which may help identifying it in an unambiguous manner, such as VAT (Value added tax) or DUNS (Data Universal Numbering System) numbers.

Every data object is uniquely identified by a UUID, which stands for "Universal Unique Identifier". Basically, the intent of UUIDs is to enable distributed systems (like for instance the large number of installed IUCLID-software) to uniquely identify information without significant central coordination.

When you submit the dossier to ECHA, the Legal entity information (including the UUID of the legal entity) will be used in 3 places (This 3 Legal entities need to match, and have the same UUID):

• in REACH-IT Portal under the Company information which is submitting the registration dossier (accessible via Company >> View menu)
• in IUCLID 5 Substance Dataset, section 1.1 Identification, as the Legal entity owning the substance.
• in IUCLID 5 Dossier Header as the Submitting Legal Entity

In IUCLID 5, during the creation of the dossier, the information regarding the legal entity is taken automatically from the Legal entity that is assigned to the user (Visible at the bottom of IUCLID 5 screen in the status bar). In Step 5 users can verify the Legal entity that is being used to create the dossier.

15.1 How to manage your LEOX

Only official LEOX are accepted by REACH-IT. Valid official LEOX can be created in the REACH-IT system (UUID format: ECHA-123456…7890) or in the IUCLID 5 website (UUID format: either IUC5-123456…7890 or IUC4-12345…67890)

A LEOX can be updated or modified either in REACH-IT or in the IUCLID 5 application (but can only be imported from IUCLID 5 into REACH-IT during signing-up in REACH-IT). Therefore, if you have already inserted your details during the sign-up creation process, you are not able to upload the LEOX again.

The same LEOX cannot be re-imported again to create a new account nor to update existing data; therefore if you need to change a UUID the only possible solution is to create a new account in REACH-IT and insert the data again in order to get a new official LEOX (new UUID).

Once a REACH-IT account is created and the LEOX information, including the UUID exists, the data in REACH-IT becomes the master data; therefore it is recommended that only this information is updated. If you update your LEOX information in your IUCLID 5 application, remember to always update the data in REACH-IT as well. This update can only be done manually, not by importing the LEOX as already mentioned.

Find more information about how to synchronise your LEOX in the presentation from the Member Registrant webinars (session 4: Submission of a member registration dossier via REACH-IT 2.0) available in the ECHA website at http://echa.europa.eu/support/training-material/webinars

15.2 How to update your LEOX information

The LEOX used in REACH-IT must be the same as the one used in IUCLID 5 in order to create the substance dataset and the dossier. There are two ways to synchronise your LEOX:

• If you already have a REACH-IT account, export your LEOX from REACH-IT and import it into IUCLID 5 (most common case)
• If you still do not have an account in REACH-IT
  • but you have one account in the IUCLID 5 website that you are using in IUCLID 5 already. In this case, export it from the IUCLID 5 website and import it in REACH-IT during the sign-up.
  • nor in IUCLID 5, create a new REACH-IT account encoding your data manually and when the LEOX is created, export it from REACH-IT and import it in your IUCLID 5 installation

Find more information about how to synchronise your LEOX in the presentation from the HelpNet Webinars on Joint Submission (session 4: Submission of a member registration dossier via REACH-IT 2.0) available in the ECHA website at http://echa.europa.eu/web/guest/support/training-material/webinars.

There are three ways to retrieve your submission reports from the main menu in REACH-IT:

1. Follow Search >> Dossier. If you are looking for (late) pre-registrations, go to Search >> Pre-registration. Once you retrieve your submission, click on the submission number link – substance ID for (late) pre-registrations – and you will have access to the submission report online.
2. Access the Message Box. You have the possibility to consult your submission report online or download a PDF document. Note that the message box functionality displays only the messages sent within the last 30 days to your message box folder. If you need to find older messages in your message box, refer to question #14.2 of this FAQ.
3. Go to Pre-registration >> View pre-registration. Once you click on the button search, you will have access to the (late) pre-registration submission reports under the ‘Download report' heading.

Pursuant to Article 28(4) of the REACH Regulation, ECHA published by 1st January 2009, a list of pre-registered substances on its website. The list includes all substances that were pre-registered by 1st December 2008. For each substance the following information is given:

• Substance identification: EC number, CAS number and names of the substance
• Substance identification of the similar substances, if applicable
• First envisaged registration deadline

Please note that this list does not mention the names of the companies who pre-registered the substances. You are kindly invited to check the list in our website http://echa.europa.eu/web/guest/information-on-chemicals/pre-registered-substances

The final list was published on 19th December 2008 and it comprises all phase-in substances pre-registered within the time period starting on 1st June 2008 and ending 1st December 2008. The list is available at http://echa.europa.eu/web/guest/information-on-chemicals/pre-registered-substances.

ECHA would like to advise you to check carefully if you pre-registered correctly and also verify whether your substances fulfil the criteria of being a phase-in substance as described in Article 3(20) of the REACH Regulation.

In certain cases, when ECHA has doubts on the validity of a submitted pre-registration, the company concerned is contacted to clarify its pre-registration. The substances identified in these pre-registrations may not appear on this intermediate list. Companies which are contacted by ECHA are kindly requested to respond to ECHA as soon as possible.

For further information on this issue, please take a look at our Guidance on Registration, especially Section 1.7.1, where you will find information in this regard. This Guidance is available at http://echa.europa.eu/web/guest/guidance-documents/guidance-mainly-for-industry-use.

A useful tool when looking for a more suitable SIEF is the list of pre-registered substances which is available at http://echa.europa.eu/web/guest/information-on-chemicals/pre-registered-substances. This list contains all pre-registered substances, with the available identifiers such as EC number, CAS number and chemical name with synonyms.

Once you have found a more suitable or more specific identifier for your substance (which is then considered as "another" substance by REACH-IT), you can use REACH-IT to view the pre-SIEF of this "other" substance. For this, you need to update your pre-registration by adding this "other" substance in the "similar substances" tab. From the pre-SIEF page of your substance, you will then be able to navigate to the pre-SIEF page of this "other" substance. As you will not be listed as a member of this pre-SIEF automatically, you will have to take the initiative and get in contact with the pre-registrants therein to explain that you wish to join the SIEF of the "other" substance.

You can find further information regarding this topic in the "Getting Started in SIEF" document at http://echa.europa.eu/documents/10162/17095/na_09_08_getting_started_in_sief_20090424_en.pdf

For further information on SIEF issues we invite you to visit our SIEF section at the ECHA website http://echa.europa.eu/web/guest/regulations/reach/substance-registration/substance-information-exchange-fora, specially the related document "SIEF - Key principles".

20.1 How to confirm the membership to a Joint Submission before submitting a registration dossier?

As a prerequisite, the Lead Registrant (LR) of a particular SIEF needs to have created a Joint Submission in REACH-IT for the particular substance and thus he/she will have provided the member registrants (MR) of the SIEF with the Joint Submission name and the security token. (The LR should transmit this information to the MR via any means outside the REACH-IT environment.) Once the MR obtains this information, he/she will then be able to confirm his/her participation (membership) in that Joint Submission.

In order to successfully confirm your membership in a Joint Submission, you need to follow the steps described in the presentation from the Member Registrant webinars (session 4: Submission of a member registration dossier via REACH-IT 2.0) which is available on the ECHA website at http://echa.europa.eu/support/training-material/webinars

Note that the information provided in section 1.5 of your IUCLID 5 registration dossier can be used for administrative purposes, but this information will not be verified against the information derived from REACH-IT.

Also remember that the Joint Submission Object in REACH-IT contains an indicator for MRs for viewing the status of the Lead Dossier. As soon as the Lead Dossier is accepted for processing, the Lead Dossier status indicator will change from red to green. At this stage, MRs will be able to submit their member's dossier.

20.2 How to delete a Joint Submission Object (JSO)

A JSO can be deleted by the Lead Registrant (LR) only if no submissions for that JSO have been done. A LR will not be able to delete a JSO if there are still active members; therefore he/she will need to contact all member registrants outside the REACH-IT environment and ask them to leave the Joint Submission before the JSO can be deleted.

20.3 What should I do if I incorrectly enter my Joint Submission name/token?

There is a limit in the number of subsequent unsuccessful attempts users can make in order to join a Joint Submission. When a potential registrant incorrectly enters 15 times the Joint Submission name provided by a Lead Registrant (LR), the system will invite the user to contact the ECHA Helpdesk to reset the global counter of subsequent unsuccessful attempts back to zero.

If the Joint Submission name is entered correctly but the token provided by a LR is entered incorrectly 5 times, the user will have to contact the LR that provided the token, so the latter will be able to reset the counter of invalid attempts to zero.

Introduction

REACH-IT allows companies to search and view their earlier C&L notifications. All information found can easily be exported in PDF or CSV format and stored by the users in e.g. their own database.

The Online tool allows companies to prepare directly in REACH-IT their C&L notifications and to search in the inventory whether the same substance has already been notified by another company, or if a Harmonised Classification already exists for the substance. If a match is found, the existing Classification and Labelling can be used by clicking the "I agree" button available in the online functionality.

21.1 Who has to submit a C&L notification?

Pursuant to Article 40 of Regulation (EC) No 1272/2008 on the classification, labelling and packaging of substances and mixtures (CLP Regulation) manufacturers or importers who place a substance on the market will have to notify certain information to ECHA that will be included in the C&L inventory if the substance is:

• Subject to registration under Regulation (EC) No 1907/2006 (REACH)
• Classified as hazardous under CLP
• Classified as hazardous under CLP and present in a mixture, which is placed on the market, above the concentration limits specified in Annex I of CLP which results in the classification of the mixture as hazardous.

However, if the classification and labelling information required by the CLP Regulation has already been submitted in a REACH registration dossier a separate notification to the Inventory is not necessary.

For more detailed information, visit our C&L notification pages at http://echa.europa.eu/web/guest/regulations/clp/cl-inventory/notification-to-the-cl-inventory/who where you will find a practical guide on How to Notify Substances to the Classification & Labelling Inventory and an Introductory Guidance on the CLP Regulation.

For further information, visit the Classification, Labelling and Packaging FAQ and other documentation available at http://echa.europa.eu/web/guest/regulations/clp

21.2 How to prepare and what to submit in a C&L notification?

Notifications can only be submitted electronically via the REACH-IT portal on the ECHA website. You must first sign-up in REACH-IT and create an account to be able to submit your notification.

In order to follow all these steps, visit our ECHA website pages at
http://echa.europa.eu/web/guest/support/dossier-submission-tools/reach-it/notification-to-the-cl-inventory and http://echa.europa.eu/web/guest/regulations/clp/cl-inventory/notification-to-the-cl-inventory/what where you will find further information on this topic. You may find other very useful information in the ECHA website at http://echa.europa.eu/web/guest/support/training-material/webinars reviewing the material associated with the webinar: "Tips for successful classification and labelling notifications" from 14/12/2010.

.

21.3 Using XML Bulk notifications

XML bulk submission can only be used when each substance is identified either by CAS or EC number and identified by one composition only. In addition, no M-factor or SCL can be set, if it is not already specified in Annex VI to the CLP Regulation for the substance to be notified.

For further information about bulk notifications, please visit the ECHA website at http://echa.europa.eu/web/guest/support/dossier-submission-tools/reach-it/notification-to-the-cl-inventory and especially the Data Submission Manual part 12: How to prepare and submit a C&L notification using IUCLID?

For further information, visit the Classification, Labelling and Packaging FAQs at http://echa.europa.eu/support/faqs/clp-frequently-asked-questions and other documentation available from http://echa.europa.eu/regulations/clp

22.1 What are the differences between "transferred pre-registrations" and "transferred registrations" when my Legal Entity Change is completed?

There are 4 main differences between "transferred pre-registrations" and "transferred registrations":

• Tonnage band update. For transferred registrations when an originating legal entity has the same registered substance as the legal successor and the tonnage of the former is higher than the registered substance of the legal successor, the system will keep track of the legal successor's right to a higher tonnage band (a spontaneous update will still be required). However, for transferred pre-registrations the tonnage band will not be updated when a Legal Entity change is completed for the same pre-registered substance. In this case, the legal successor will have to modify that pre-registration as explained in point 5.2 of the current FAQ.
• Invoicing. Only if the legal entity change involves the transfer of a registration the payment of a fee is required pursuant to Article 5 of Commission Regulation (EC) No. 340/2008 on the fees and charges payable to the European Chemicals Agency pursuant to the REACH Regulation. No fee will be imposed if the legal entity change does not involve the transfer of a registration.
• Joint Submission. Where the originating legal entity transfers a registration which is part of a joint submission, the original legal entity's role in that joint submission is transferred to its legal successor. Both lead and member roles are transferred. However, if the originating legal entity transfers a pre-registration where its membership to a Joint Submission has been confirmed, this Joint Submission membership will not be transferred to the legal successor
• Pre-SIEF. When a legal successor enters the pre-SIEF contact details during the validation of a Legal Entity change, these details will be updated in the pre-SIEF of all the pre-registrations of that legal successor. The pre-SIEF contact details will however need to be updated if you wish to add additional contact persons in the transferred pre-registrations once the transfer is complete. Pre-SIEF contact details will not be updated if you have already a successfully registered substance.

22.2 How do I see the history of a dossier and the related Legal Entity/Company name changes?

When you log into REACH-IT, select Registration/notification >> Reference number history. You will be able to see the Legal entity changes and company name changes in chronological order. You will also see the submission reports related to your changes

In order to help registrants to avoid business rules failures, which will prevent registrants from successfully proceed with the initial submission to ECHA, the following questions try to explain in detail certain tips to avoid the most common issues that cause to fail business rules and consequently a registration submission.

23.1 Substance Identification

It is important for both the lead registrant and the member registrants to fully agree on the substance identification and also on the way to indicate it in IUCLID 5 and REACH-IT. Users need to pay special attention to the IUPAC name, as it has to be written in the exact same way. The submission will fail if there is even the slightest difference between the substance identification in the IUCLID 5 dossier and the substance identification of the joint submission in REACH-IT.

23.2 Use of the TCC plugin of IUCLID 5

Remember to always use the TCC plug-in in order to verify that the dossiers are correct and that they will pass the TCC in REACH-IT. This tool simulates the completeness check that ECHA will perform via REACH-IT. It can be downloaded via your IUCLID 5 website account at http://iuclid.echa.europa.eu. After having accepted the license agreement and the disclaimer, you will be able to download a file containing the "TCC plug-in" as well as the user manual which will help you install it.

Do not forget to check the latest documentation provided with the plug-in available at the Support >> Documentation section of the IUCLID 5 website http://iuclid.echa.europa.eu

       23.3 Token and Joint Submission management

For security reasons, only 15 attempts at entering the correct combination of token and joint submission name are permitted. If the maximum number of attempts is reached, the token is blocked and the member registrant will not be able to confirm its membership to that particular joint submission.

Lead Registrants are able to reset the member token counter by clicking the "Manage Token" and then the "Reset counters" buttons. Lead registrants can also create a new token and distribute it as soon as possible. The Lead can enter the joint submission details and click the "Manage Token" and then the "Create New Token" buttons.

Member registrants need to pay attention to the sequence of characters for both the joint submission name and the token provided by the lead registrant. It is recommended to copy-paste the data received from the lead registrant.

Also remember that the token has an expiry date of 30 days. However, the lead registrant may reset it at any time informing those members that may have not yet confirmed their membership in the joint submission about the new token.

You need to remember to click on the "Related to a submission" check box in order to submit the dossier as part of a joint submission, specifying the appropriate joint submission name, otherwise the submission will fail.

       23.4 Tonnage band

Member registrants need to ensure that the tonnage band that they are indicating in the IUCLID 5 dossier is either equal to or lower than the tonnage indicated by the lead registrant in the joint submission, otherwise the member registrant's submission will fail.

Only if you, as a member registrant, indicate an "opt-out" in your dossier, can the tonnage be higher than the one specified by the lead registrant, and in this case the submission will not fail.

Lead Registrants will enter their part of their own information about their tonnage in section 3.2 of the substance dataset. However, the information about the joint submission tonnage band is provided during the creation of the Joint submission dossier in step 6 of the wizard as shown in the following screenshots:
 

As a member registrant, the estimated quantities for the substance must be provided in section 3.2. Here, the member will indicate the estimated production/imports quantity in tonnes per calendar year or multi-yearly average. For registration of substance under REACH regulation (EC 1907/2006) the quantities have to be considered in the calendar year of the registration.

During the creation of the member registration dossier (remember to select the appropriate joint submission member template), the member will be able to select his/her own tonnage band in step 6. Note that the tonnage band(s) to be selected in the pick lists should be the one of the member registrant and not the tonnage band of the joint submission.
 

       23.5 Dossier Management

You need to be sure that the dossier has been created in IUCLID 5.3 and not in other previous versions of the application, as REACH-IT only accepts dossiers created within IUCLID 5.2.

You need to ensure that the dossier template that was used in IUCLID 5.2 when creating the registration dossier is the "REACH Registration member of a Joint Submission" for the "general case" or for "intermediates".

Remember that registrants cannot submit their member registrant dossiers until the lead registrant's joint submission dossier has successfully passed business rules and therefore has been accepted for processing at ECHA. The status of the Lead Dossier in the Joint submission details will then change from a red-cross to a green-tick image indicating the member is able to submit. Otherwise, the submission will fail.

Updating a dossier needs to be indicated when creating a dossier in IUCLID (step 6) of the dossier creation wizard as shown in the following screenshot:
 

If the registration dossier does not pass the initial business rules check and therefore it is not accepted for processing at ECHA, the submission is not consider successful and therefore the submission of the review of this dossier is NOT considered as an update. It should be submitted again as an initial submission.

Only those dossiers that have passed business rules are accepted for processing and any update must contain the last submission number when creating the dossier again in IUCLID 5.

Further information and examples on how to deal with updates can be found in the Data Submission Manual Part 4 – How to Pass Business Rules Verification ("Enforced Rules") at the ECHA website http://echa.europa.eu/web/guest/support/dossier-submission-tools/reach-it/registration.

For further information, you can read more about these topics in the "Industry User Manual Part 7: Joint Submission document" that you will find on the ECHA website at: http://echa.europa.eu/web/guest/joint-submission-member

24.1 Where can I see the list of registered substances?

The Dissemination portal provides public access to the database of registered substances. Article 119(1) and 119(2) of the REACH Regulation identifies what information shall be published in the Dissemination portal.

The Dissemination portal can be accessed via the ECHA website at: http://echa.europa.eu/web/guest/information-on-chemicals/registered-substances
where, in addition to this, a list of registered phase-in substances is available.

24.2 How can I check the information that will be published from my registration dossier?

You can check the information from your registration dossier that will be published in the Dissemination portal using the Dissemination plug-in available in the Download section of the IUCLID 5 website (http://iuclid.echa.europa.eu/).

The information coming from submitted registration dossiers will be regularly added to the Dissemination portal. In case of a registrant submitting a registration dossier or an update dossier, it is strongly recommended that the dossier is checked using the Dissemination plug-in before the submission, in order to verify what information will be published from the registration dossier.

You can inform ECHA that the manufacture of a substance in your company has ceased using the Cease manufacture functionality under Registration/notification. Two situations can be distinguished:

• You ceased manufacture due to commercial reasons according to Article 50(2) of the REACH Regulation. The registered volume in your registration is updated to zero and the status of your registration is changed to "inactive". In case you restart manufacture of the substance, you should inform ECHA of this fact via the "Restart manufacture" functionality.
• You ceased manufacture following a draft decision according to Article 50(3) of the REACH Regulation. The status of your registration will be changed to "Revoked". A new registration must be submitted if you wish to restart manufacturing the substance.

Further information can be found under point 2.7 Cease and restart manufacture in the REACH-IT Industry User Manual Part 06 – Dossier submission available at http://echa.europa.eu/web/guest/support/dossier-submission-tools/reach-it/registration

A registration dossier can only be requested in REACH-IT by the legal entity that submits a dossier (submitting legal entity). If a registration has been transferred to you as a consequence of a Legal Entity change, you will be considered as the legitimate owner of that registration. However, if you need access to the registration dossier submitted by the original owner (the legal entity that originally created the legal entity change) you as the legal successor need to agree with this legal entity on the means to transfer this information outside REACH-IT.

A submitting legal entity shall also observe the following situations:

• A successful registration dossier has been sent via REACH-IT in accordance with the REACH Regulation. The submitting legal entity can request to download the dossier file via REACH-IT. Also note that the registration dossier in .i5z format was stored locally by the submitting legal entity before being uploaded into REACH-IT earlier.
• It is not possible to request to download a NONS registration under Directive 67/548/EEC that was successfully claimed if no registration dossier update has been submitted. The owner of the NONS registration needs to contact the appropriate Member State Competent Authority to receive the file(s) in IUCLID 5 format if the NONS registration successfully claimed needs to be updated. The list of MSCA contact details is available at http://echa.europa.eu/web/guest/support/dossier-submission-tools/reach-it/nons.

The use of Internet Explorer 6 web browser in the online C&L notification and online Inquiry modules in REACH-IT might generate unexpected and non user-friendly behaviour of the mouse.

For example in the "substance composition" screens, the user might encounter problems to place the cursor of his mouse in a free-text field (e.g. "IUPAC name")
The only solution to move the cursor is to double-click with the "right" button of the mouse which is not a normal behaviour on the web.

Users with version 6 of Internet Explorer are recommended to upgrade to a more recent version to avoid such inconvenience.

If you receive the following message when you upload your dossier: "Unfortunately, there was an error in the application flow. We are sorry for any inconvenience. Please click here to go back to the home page." this might be due to the length of the name of the file you are trying to submit.

Note that the file name, in some cases, includes the full path to the file. Therefore ECHA recommends limiting the file names to 150 characters (including the full path)

You may receive this error message because:

• you have used an incorrect control button, i.e., back button of your web browser or
• you have interrupted your sign-up process as a data holder and/or your session has been timed-out.

You may try to sign-up again as a data holder using a different UserID taking into account both exceptions