Traineeship positions

The open trainee positions are described in the table below, if you cannot find a matching opportunity now, you are encouraged to submit an open application. You may apply to several services but do note that each one requires a separate application. Only candidates selected for telephone interviews will be contacted.

You may find more information about the eligibility criteria as well as the rights and duties of the trainees in the Rules governing the traineeship scheme of the European Chemicals Agency. We recommend you to read them carefully before submitting your CV.

 

ECHA/TRN/2015/15 - Executive Office – Quality Management function

The Executive Office provides support to the Executive Director and the Senior Management in ensuring that the Agency is fulfilling its objectives in a coherent, effective and efficient way. The Quality Management function is part of the Executive Office and coordinates the development and implementation of the Agency's Integrated Quality Management System (IQMS). The Quality Manager assists the Executive Director in ensuring the establishment, implementation, maintenance, assessment and continual improvement of the IQMS.

The Agency's management system is certified according to ISO 9001:2008. The scope of certification covers the technical, scientific and administrative aspects of the implementation of the REACH and CLP regulations and the development of supporting IT applications.

The traineeship offers the unique opportunity to gain practical work experience in the realisation of an integrated quality management system. The trainee will work with the Quality Manager and participate in the overall ISO 9001 certification exercise (e.g. through the regular surveillance audits).

Assignment

Assist the Quality Manager in coordinating at corporate level the harmonised implementation of the ECHA Integrated Quality Management System and in supporting its further development and improvement. The work may include the following tasks:

  • Assisting in the implementation and follow-up of action plans, progress monitoring and reporting related to the refinement of the IQMS;
  • Assisting with the integration of environmental management into the IQMS;
  • Assisting in the organisation of the surveillance audits and internal quality audits, including planning of individual audits, arranging meetings, keeping registers;
  • Assisting in organising regular internal meetings of the Agency's Quality Organisation, including keeping and follow-up of action lists;
  • Assisting in the allocation and monitoring of reviews of IQMS documentation;
  • Contributing to the implementation of the Internal Quality Communications Plan, in particular the elaboration and dissemination of information material related to the IQMS;
  • Contributing to the organisation of relevant information and training sessions, and assisting in developing training material and providing training;
  • Providing support in developing, conducting, evaluating internal surveys, presentation of the results, definition and follow-up of actions.

Profile

  • Completed university studies at least to bachelor degree level, preferably in business or public administration or in a field relevant for the assignment;
  • Proven knowledge in quality management and environmental management is an asset;
  • Some practical work experience in a relevant field;
  • Awareness of the Agency's mission and the objectives of the REACH and CLP regulations;
  • Experience in using MS Word, Excel, PowerPoint, Visio, Outlook, SharePoint;
  • Good communication and interpersonal skills;
  • Aptitude for team work;
  • Good English skills both written and spoken (as this is the working language of the Agency).

Starting Date: 1 September 2015

Duration: 6 months

Deadline for applications: 14 June 2015 at 24:00 Helsinki time

Apply to a traineeship.

 

ECHA/TRN/2015/16 – Registry of the Board of Appeal

The Registry assists the Board of Appeal in the exercise of its duties. The Registry develops procedural rules, advices on appeal procedure, performs admissibility checks and manages all correspondence with parties and the public. It supports the Board of Appeal in drafting decisions and organising oral hearings in the appeal cases.

Assignment

Assist the Quality Manager in coordinating at corporate level the harmonised implementation of the ECHA Integrated Quality Management System and in supporting its further development and improvement. The work may include the following tasks:

  • Legal research and analysis;
  • Support in drafting legal decisions, in particular summaries of pleas and arguments;
  • Drafting rules and templates;
  • Participation in development of legal databases.

Profile

  • Law degree;
  • EU law knowledge;
  • Good communication and interpersonal skills;
  • Aptitude for team work;
  • Experience in using MS Office tools;
  • Good English skills both written and spoken (as this is the working language of the Agency).

Starting Date: 1 September 2015

Duration: 6 months

Deadline for applications: 14 June 2015 at 24:00 Helsinki time

Apply to a traineeship.

 

ECHA/TRN/2015/17 – Committees Secretariat Unit

The Committees Secretariat Unit ensures that the Agency's three technical and scientific Committees operate in an independent, efficient, transparent, and consistent manner and can deliver high-quality scientific opinions or agreements.

The Committees Secretariat provides the Secretariat for the three ECHA Committees (Member State Committee – MSC, Committee for Risk Assessment – RAC, Committee for Socio-Economic Analysis - SEAC) and plans, prepares, organises and follows up their work.

Assignment

In the Member State Committee Secretariat written procedures are used a lot in the decision making process with the Member State Committee. The assignment for the trainee is to analyse the written procedure approach that is currently used to identify possible improvement areas in terms of effectiveness and efficiency.

The tasks may include:

  • detailed, and if feasible, quantitative analysis of the steps in the written procedure approach;
  • preparing an implementation of a questionnaire for the Committee members on their views about what should be kept and what could be changed;
  • analysis of the results;
  • identification of and comparison with alternative approaches;
  • a written report of the work performed, including recommendations.

Profile

  • Completed university degree;
  • Knowledge of organisational development and change management;
  • Knowledge in EU administration;
  • Excellent organisational skills;
  • Capacity to interact with internal and external stakeholders;
  • Experience in using MS Office and data analysis tools;
  • Good communication and interpersonal skills;
  • Aptitude for team work as well as cooperative and service-oriented attitude;
  • Good English skills both written and spoken (as this is the working language of the Committee).

Starting Date: 1 September 2015

Duration: 6 months

Deadline for applications: 14 June 2015 at 24:00 Helsinki time

Apply to a traineeship.

 

ECHA/TRN/2015/018 – Corporate Services Unit

The Corporate Services Unit is one of the key supporting units of the Agency. The Unit provides services to internal and external stakeholders with a high service-oriented mind set. The services provided include Meetings and Travel Services, Conference and A/V Services, Building Maintenance and Physical Security. Within the Building and Facility Team there is a strong emphasis beside a correct contract and professional project management, to deliver the necessary added value. This includes advice on workplace design and office lay-out, ergonomic advice, support on customers' wellbeing and reducing the Agencies environmental impact. The Building and Facility Team has an opening for a Trainee in Environmental Engineering with an understanding of the principles of Environmental Management Systems.

Assignment

The Trainee will assist the Infrastructure Assistant and the Facilities Assistants within the Building & Facility Management Team to assess, identify, implement and execute the environmental measures of the Agency. The main duties of the role shall cover:

  • Collect and verify information concerning the current environmental performance of the Agency;
  • Assess the environmental figures and environmental measures in place into environmental indicators;
  • Translate measures and figures on their environmental impact and performance and suggest improvements;
  • Assist in the set-up of an ISO 14001 Environmental Management System for the Agency and coordinate with the Executive Office of the Agency
  • Provide daily assistance to the team in the environmental performance of the Agency;
  • Suggests integration of environmental measures in the contract management of the building, procedures in place and the follow-up of the facilities;
  • Provide support and assistance to other services in the Corporate Services Unit on environmental attitudes and measures.

Profile

  • Completed university studies of master degree level in environmental engineering;
  • Knowledge and/or interest in environmental building management systems;
  • Some knowledge of facility and building management including maintenance of technical installations;
  • Communication and facilitation skills to proactively engage and influence multiple internal stakeholder groups;
  • Experience in using MS Office tools;
  • Good communication and interpersonal skills;
  • Aptitude for team work;
  • Good English skills both written and spoken (as this is the working language of the Agency).

Starting Date: 1 September 2015

Duration: 6 months

Deadline for applications: 14 June 2015 at 24:00 Helsinki time

Apply to a traineeship.

 

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