Traineeship positions

The open trainee positions are described in the table below, if you cannot find a matching opportunity now, you are encouraged to submit an open application.

You may find more information about the eligibility criteria as well as the rights and duties of the trainees in the Rules governing the traineeship scheme of the European Chemicals Agency . We recommend you to read them carefully before submitting your CV.

Open application

 

Rules governing the traineeship scheme of ECHA

 

 

 

ECHA/TRN/2015/01 - The Helpdesk and HelpNet Secretariat Unit

The Helpdesk and HelpNet Secretariat Unit gives advice to industry on the BPR, CLP, PIC and REACH regulations as well as offering support to industry and Member State competent authority (MSCA) users on scientific IT tools (e.g. REACH-IT, R4BP 3, IUCLID 5, Chesar). The unit also provides the Secretariat to the BPR, CLP and REACH Helpdesks Network (HelpNet).

Assignment

The trainee will assist the A1 IT tools team in the planning, preparation and follow-up of the different activities related to the MSCA IT Support. These tasks include:

  • Active involvement in the roll-out phases of ECHA's IT tools that will be released during the year, including training activities for the MSCAs;
  • Working with customers' cases via ECHA's incident management tool (BMC Remedy); ensuring all communications are registered and deadlines are followed up closely;
  • Participating and contributing to the draft and editorial review of different documentation, manuals and training material that are developed in the context of the IT support provided to the MSCAs;
  • Assisting in the document management and the collaboration tool in place that facilitates MSCAs access to ECHA's supporting material.

Profile

  • Completed university studies in Information Technology/Computer Science or from a Business or management school;
  • Customer service orientation (experience is preferable);
  • Planning and organisation skills;
  • Easy to adapt and learn new things;
  • Problem analysis and problem solving skills;
  • Experience in using MS Office tools;
  • Good communication and interpersonal skills;
  • Aptitude for team work;
  • Good English skills both written and spoken (as this is the working language of the Agency).

Starting Date: 1 March 2015

Duration: 6 months

Deadline for applications: 3 December 2014 at 24:00 EET (GMT+2)

Apply to a traineeship.

 

ECHA/TRN/2015/02 – Registry of the Board of Appeal

The Registry assists the Board of Appeal in the exercise of its duties. The Registry develops procedural rules, advices on appeal procedure, performs admissibility checks and manages all correspondence with parties and the public. It supports the Board of Appeal in drafting decisions and organising oral hearings in the appeal cases.

Assignment

  • Legal research and analysis;
  • Support in drafting legal decisions, in particular summaries of pleas and arguments;
  • Drafting rules and templates;
  • Participation in development of legal databases.

Profile

  • Law degree;
  • EU law knowledge;
  • Good communication and interpersonal skills;
  • Aptitude for team work;
  • Experience in using MS Office tools;
  • Good English skills both written and spoken (as this is the working language of the Agency).

Starting Date: 1 March 2015

Duration: 6 months

Deadline for applications: 3 December 2014 at 24:00 EET (GMT+2)

Apply to a traineeship.

 

ECHA/TRN/2015/03 - ICT Infrastructure Unit

The ICT Infrastructure Unit manages and ensures the adequacy and security of the underlying ICT Infrastructure required to run all ECHA's ICT Services.

I1 is responsible for the ECHA's ICT Infrastructure, both internal and outsourced. I1 main task include:

  • To establish related contracts and to manage IT suppliers,
  • To work with Business to find the most suitable IT solutions.
  • To provide support for the IT infrastructure service requests and incidents

Assignment

The ICT Helpdesk Trainee will assist the ICT Helpdesk Team with projects and operational work to support the business needs of the different IT areas. He/she will act as the internal support for ECHA staff in IT issues, receiving and logging calls and performing analysis and troubleshooting of incidents. The ICT Helpdesk Trainee will be required to provide solutions and advice to the users or escalate incidents to the appropriate team. The main duties of the role shall cover, among others:

  • Assisting in setup and maintenance of office automation environments (installation of workstations, printers, telephones and other peripherals, network patching, dual-factor authentication token assignment);
  • Contributing towards resolving incidents as first line support in (mostly) Microsoft Windows and Office environment;
  • Supporting the logistics aspects of ICT related activities (receiving deliveries, moving of ICT assets, etc.);
  • Supporting the activities related to the annual inventory of ICT assets;
  • Assisting in the encoding of incoming incidents at ICT Helpdesk and assigning them to relevant group in collaboration with the other members of the team;
  • Assisting to incident management according to the Remedy functionalities and classification by applying best practice methodology to incident management, thus ensuring high levels of quality in terms of content and drafting as well as timeliness;
  • Contributing to the further development and improvement of the ICT helpdesk IT tools as to the classification system of questions enabling an appropriate knowledge management.

Profile

  • Completed university studies at least to bachelor degree level in Information Technology, Computer Science, Process Engineering;
  • Analytical capabilities, problem solving attitude and technical skills on Networking TCP/IP stack and Windows Operating Systems;
  • Experience in using MS Office tools;
  • Theoretical and/or practical experience with commercial service management tools (e.g. Remedy ticketing system) and ITIL practices;
  • Experience in an international/multicultural environment;
  • Good communication and interpersonal skills;
  • Aptitude for team work;
  • Excellent command of written and spoken English.

Starting Date: 1 March 2015

Duration: 6 months

Deadline for applications: 3 December 2014 at 24:00 EET (GMT+2)

Apply to a traineeship.

 

ECHA/TRN/2015/04 - Computational Assessment & Dissemination Unit C3

Traineeship in Dissemination of Information on Chemicals

The Computational Assessment & Dissemination Unit develops methods and tools for data collection, data mining, data delivery (including dissemination), priority setting, non-test strategies and chemical safety assessment and provides expert advice and support for their use within and outside the Agency.

Assignment

In this traineeship, the trainee will have the opportunity to acquire expertise in EU chemicals legislation (REACH, BPR, CLP and PIC) and communication of complex regulatory information to the public by participating in ECHA's Dissemination activities. The main purpose is to assist the Dissemination team to provide public access to information on chemicals with focus on developing support information for Substances brief profiles and dissemination pages.

Particularly this would involve the following tasks:

  • collaborate with internal and external stakeholders to confirm the appropriateness of the information provided and identify information needs for dissemination pages;
  • contributing to and supporting communication activities, for example improving the information published in ECHA website about Dissemination, brief profiles, "information on chemicals" page and sub-pages (including the development of scientific glossary/explanations);
  • developing support documentation/tools/contents (text, video scripts, e-guides, etc.), to support website users.

Profile

The profile of the trainee is in the borderline between communication and science.

  • Completed university studies at least to bachelor degree level (preferably in communications or chemistry);
  • Some experience in contributing to the production of publications to scientific and non-scientific audiences including design and layout work;
  • Solid analytical skills and attention to detail;
  • Ability to take responsibility for specific areas of work and see actions through to completion ensuring that the deadlines are met;
  • Experience in using MS Office tools;
  • Good communication and interpersonal skills;
  • Aptitude for team work;
  • Excellent English skills both written and spoken.

Knowledge and/or expertise on the following fields are considered as an asset when evaluating the candidates:

  • REACH and CLP Regulations;
  • Communication of science to non-scientific audiences.

Starting Date: 1 March 2015

Duration: 6 months

Deadline for applications: 3 December 2014 at 24:00 EET (GMT+2)

Apply to a traineeship.

 

ECHA/TRN/2015/05 - Risk Management Identification Unit D2

Traineeship in Common screening (ACROSS)

The Risk Management Identification Unit D2 supports the identification of substances requiring further risk management and of appropriate regulatory measures, manages the listing of substances on the Candidate List and Authorisation List and provides support for the effective use of the exposure scenario concept in REACH processes.

The traineeship will be in this unit but the nature of the assignment will fall under the common approach for screening, called "A Common ROad to Substance Screening (ACROSS)" initiated by ECHA with a view to serve the REACH and CLP processes:

  • Community Rolling Action Plan (CoRAP) under Substance Evaluation;
  • Compliance check;
  • Potential further regulatory risk management measures under the REACH and CLP Regulations i.e.:
    • Harmonised Classification and Labelling
    • Authorisation
    • Restriction

The ultimate goal of the common approach is to have substances with certain hazard (human health, environment), exposure and ultimately risk profiles identified and processed via the most appropriate REACH or CLP process. This common approach is intended to facilitate the following of the progress of the screening activities, avoiding duplication of work and minimising the risk of having the same substance being included in different processes unless there are valid reasons for that and the parallel processing is done in co-ordinated manner.

Therefore the trainee will work with colleagues from several directorates and units in ECHA and will get to understand better all related REACH and CLP processes.

Assignment

In this traineeship, the trainee will have the opportunity to acquire expertise in REACH by participating in one round of screening. This will include the participation to the update or development of scenarios and criteria in support of the screening which could be depending on the background of the trainee more related to hazard or exposure concern. Participate in the review of manual screening outcome and justification documents submitted by MSCAs, support in improving the current tools used to support screening such as the Activities Coordination tool (ACT), support in improving templates and guidance, etc.

The work may include some other tasks, likely to be related to the assignment.

Profile

  • Have a completed university degree in a science field related to the area of the REACH regulation at least to bachelor degree (e.g. Chemistry, Biochemistry, Ecotoxicology, Toxicology, Environmental Sciences);
  • Good communication and interpersonal skills;
  • Aptitude for team work;
  • Good English skills both written and spoken (as this is the working language of the Agency).

Knowledge and/or expertise on the following fields are considered as an asset when evaluating the candidates:

  • REACH and CLP Regulations;
  • Exposure, hazard and risk assessment;
  • Data handling or data mining activities.

Starting Date: 1 March 2015

Duration: 6 months

Deadline for applications: 3 December 2014 at 24:00 EET (GMT+2)

Apply to a traineeship.

 

ECHA/TRN/2015/06 – Evaluation Units

The Evaluation Units work in close cooperation, with all three Units conducting dossier evaluations (i.e. compliance checks and the examination of testing proposals) and managing substance evaluation. They ensure that the Agency is well prepared to carry out these activities by utilising the best possible scientific, technical and regulatory capacity and working in an efficient and transparent way. The Units also provide scientific and technical input to helpdesk activities, and to the development of guidance documents and scientific IT tools, within the scope of their competence.

In this professional and challenging setting we have opening for trainees with analytical skills and a pro-active attitudes.

Assignment

In this traineeship you will have the unique possibility to work with tasks related to dossier evaluation or substance evaluation under REACH. In this role you will support the Evaluation Units in their daily activities. Depending on your experience and profile these tasks may include:

  • Contribution to the assessment of physico-chemical, ecotoxicological and/or toxicological data in the registration dossiers;
  • Contribution to the administrative support of the dossier evaluation work performed by ECHA;
  • Contribution to the prioritisation of substances for evaluation (inclusion in the Community Rolling Action Plan);
  • Contribution to the coordination and administrative support of the substance evaluation work performed by EU Member States;
  • Support to the implementation and planning of the scientific and administrative IT tools supporting the evaluation processes.

Profile

  • Completed university degree in a science field related to the area of the REACH regulation (Chemistry, Biochemistry, Ecotoxicology, Toxicology, Environmental Sciences, etc.);
  • Good analytical skills;
  • Proactive attitude;
  • An eye for detail;
  • Goal-orientation;
  • Good communication and interpersonal skills;
  • Aptitude for team work;
  • Good English skills both written and spoken (as this is the working language of the Agency).

Some experience on REACH related tasks is an asset

Starting Date: 1 March 2015

Duration: 6 months

Deadline for applications: 3 December 2014 at 24:00 EET (GMT+2)

Apply to a traineeship.

 

ECHA/TRN/2015/07 - Dossier Submission and Dissemination Unit C1

Unit

The Dossier Submission and PIC Unit handles the reception and processing of dossiers submitted to the Agency and manages the registration, notification and confidentiality assessment tasks under the REACH, CLP, Biocides and PIC regulations. This includes checking that the data received is prepared according to the technical and administrative requirements, confirming this to the relevant company and making the information available in the Authority database. In addition, the Unit contributes to the Helpdesk work and develops new policies and processes relevant for the Agency's submissions related regulatory work.

The Unit is preparing for the last of the registration deadlines under the REACH Regulation, which is due by 1 June 2018. This deadline will be the most important in terms of volume of dossier received and companies involved.

Assignment

In this traineeship, the trainee will have the unique opportunity to work in the practical preparations for the 2018 registration deadline through the implementation on the 2018 Registration Roadmap. This roadmap outlines the Agency's plans to streamline and enhance its processes, IT tools, and company support activities. The focus of the roadmap is the support towards SME and unexperienced registrants. In particular the traineeship will focus on analysis of the population of expected registrants, review of the existing support and designing enhanced means to support 2018 registrants, the emphasis depending on the qualifications of the trainee.

The work will include:

  • collaborate with internal and external stakeholders to confirm the appropriateness of the information provided and identify information needs for dissemination pages;
  • Gathering market intelligence on 2018 registrants;
  • Reviewing the Agency's current support material for registrants;
  • Identifying needs for further support;
  • Support for the European-wide REACH2018 communication and awareness raising efforts.

Profile

  • Completed degree or diploma of university studies in a relevant discipline;
  • Some knowledge of the REACH Regulation as part of the education or other documented work experience in implementing REACH in practice;
  • Good communication and interpersonal skills, including the ability to liaise with a range of stakeholders (REACH experts, industry representatives and ECHA internal management, as needed) both in verbal and written form;
  • Aptitude for team work;
  • Good English skills both written and spoken (as this is the working language of the Agency).

Starting Date: 1 March 2015

Duration: 6 months

Deadline for applications: 3 December 2014 at 24:00 EET (GMT+2)

Apply to a traineeship.

 

ECHA/TRN/2015/08 – Communications Unit A3

ECHA Communications unit engages and communicates with ECHA's stakeholders and the agency's staff. We manage the ECHA website, intranet and social media channels and coordinate ECHA's communications in 23 languages. We coordinate media relations to ensure an accurate and proportionate media presence and ultimately safeguard our corporate reputation. The four teams in the Communications Unit are: Corporate Communications, External Communications, the Newsroom and Digital Communications.

Assignment

The Communication Trainee will support the work of both Corporate and External Communications teams. The tasks for the trainee include the following:

Corporate communications

  • Contribute to and support internal communications vehicles – including for example, writing for the intranet, staff awareness activities, organising staff events etc.;
  • Contribute to the production of publications and management of the image bank;
  • Assist in activities related to corporate and visual identity, and reputation management.

External communications

  • Contribute to and support external communication activities – including for example producing content to news vehicles and social media channels;
  • Support the stakeholder engagement activities;
  • Support the organisation of external events and visits.

Other

  • Contribute to media monitoring and analysis activities;
  • Write articles for the ECHA e-Newsletter.

Profile

  • Completed university studies at least to bachelor degree level (preferably in communications);
  • Experience as a communicator in the public or private sector;
  • Experience in using MS Office tools;
  • Good communication and interpersonal skills;
  • Aptitude for team work;
  • Excellent English skills both written and spoken (as this is the working language of the Agency).

Experience of lay-out and graphical design considered as an asset.

Starting Date: 1 March 2015

Duration: 6 months

Deadline for applications: 3 December 2014 at 24:00 EET (GMT+2)

Apply to a traineeship.

 

ECHA/TRN/2015/09 - Substance Identification and Data Sharing Unit C2

The Substance Identification and Data Sharing unit is responsible for two fundamental processes under REACH:

  1. Identification of the substances, which is at the basis of several REACH processes such as Data Sharing, Evaluation and Risk Management;
  2. Data sharing which is the mechanism to implement one of the very novel principles of REACH: "one substance, one registration".

Assignment

In this scientific traineeship you will have the unique opportunity to acquire expertise in REACH by taking on some of the operational responsibilities of ECHA's Substance Identification team, such as:

  • Assessing the scientific information provided for substance identification in different types of dossiers;
  • Contribute to the development of standard operating procedures detailing the activities of the unit;
  • Contribute to the development of high quality scientific tools (e.g. database of chemical structures) to support efficiently the substance identification work.

The work may include some other tasks, likely to be related to the assignment.

Profile

  • Completed university studies at least to bachelor degree level (chemistry, bio-chemistry or chemical engineering);
  • Good communication and interpersonal skills;
  • Aptitude for team work;
  • Good English skills both written and spoken are required (as this is the working language of the Agency).

Experience with qualitative and quantitative analytical methods will be an asset.

Starting Date: 1 March 2015

Duration: 6 months

Deadline for applications: 4 December 2014 at 24:00 EET (GMT+2)

Apply to a traineeship.

 

ECHA/TRN/2015/10 - Helpdesk and HelpNet Secretariat Unit A1

The Helpdesk and HelpNet Secretariat Unit gives advice to industry on the BPR, CLP, PIC and REACH regulations as well as offering support to industry and Member State competent authority (MSCA) users on scientific IT tools (e.g. REACH-IT, R4BP 3, IUCLID 5, Chesar). The unit also provides the Secretariat to the BPR, CLP and REACH Helpdesks Network (HelpNet) and the ECHA Information Desk.

Assignment

The trainee will assist the ECHA Information Desk in designing a service configuration to ensure a consistent handling of enquiries and information to ECHA, as well as the improvement of the management of the ECHA Library. The tasks related to this include:

Single-Point-Entry:

  • Analysis and documentation of the operational setup of the BMC Remedy incident management application, including its specific settings, access rights policy and description of the current and future features;
  • Analysis and documentation of the set-up of ECHA's Enterprise Content Management System (ECM) which is based on SharePoint 2010, including the description of the available features and how they affect the workflows, the approval process and the record management;
  • Analysis and documentation of services and related processes at ECHA and the Document Management Systems they use;
  • Analysis and documentation on the suitability of ECM and the BMC Remedy incident management application for the purpose of developing a unified enquiry management system (also in view of ECHA's policies and procedures on the handling of documents and records) and analyse their capability to interface with other Document Management Systems used in ECHA;
  • Set-up of a competence and knowledge database to enable the ECHA Information Desk to allocate enquiries to the correct service or unit.
  • Assist the ECHA Information Desk Agents in their daily work.

ECHA Library:

  • • Improvement of the ECHA Library catalogue in order to make the search of library items more user-friendly, and information related to the purchase and procurements of these items easily retrievable.

Profile

  • Completed university studies at least to bachelor degree level (preferably in Information Technology or Database Management Systems);
  • Analytical skills (technical and problem solving);
  • Experience in using MS Office tools;
  • Good communication and interpersonal skills;
  • Aptitude for team work;
  • Aptitude for collaborating with different stakeholders;
  • Good English skills both written and spoken (as this is the working language of the Agency).

Experience with qualitative and quantitative analytical methods will be an asset.

Starting Date: 1 March 2015

Duration: 6 months

Deadline for applications: 5 December 2014 at 24:00 EET (GMT+2)

Apply to a traineeship.

 

ECHA/TRN/2015/11 - Executive Office – Quality Management function

The Executive Office provides support to the Executive Director and the Senior Management in ensuring that the Agency is fulfilling its objectives in a coherent, effective and efficient way. The Quality Management function is part of the Executive Office and coordinates the development and implementation of the Agency's Integrated Quality Management System (IQMS). The Quality Manager assists the Executive Director in ensuring the establishment, implementation, maintenance, assessment and continual improvement of the IQMS.

The certification of the IQMS according to ISO 9001 is part of the ECHA Multiannual Work Programme. The traineeship offers the unique opportunity to gain practical work experience in the realisation of an integrated quality management system. The trainee will work with the Quality Manager and participate in the overall ISO 9001 certification exercise (e.g. through the surveillance audits).

Assignment

Assist the Quality Manager in coordinating at corporate level the harmonised implementation of the ECHA Integrated Quality Management System and in supporting the ISO 9001 certification exercise. The work may include the following tasks:

  • Assisting in the implementation and follow-up of action plans, progress monitoring and reporting related to the refinement of the IQMS;
  • Assisting in the organisation of the surveillance audits and internal quality audits, including planning of individual audits, arranging meetings, keeping registers;
  • Assisting in organising regular internal meetings of the Agency's Quality Organisation, including keeping and follow-up of action lists;
  • Assisting in the allocation and monitoring of reviews of IQMS documentation;
  • Contributing to the implementation of the Internal Quality Communications Plan, in particular the elaboration and dissemination of information material related to the IQMS and the ISO 9001 certification, as well as restructuring and updating the dedicated intranet pages;
  • Contributing to the organisation of relevant information and training sessions, and assisting in developing training material and providing training;
  • Providing support in developing, conducting, evaluating internal surveys, presentation of the results, definition and follow-up of actions.

Profile

  • Completed university studies at least to bachelor degree level, preferably in business or public administration or in a field relevant for the assignment;
  • Proven knowledge in quality management is an asset;
  • Some practical work experience in a relevant field;
  • Awareness of the Agency's mission and the objectives of the REACH and CLP regulations;
  • Experience in using MS Word, Excel, PowerPoint, Visio, Outlook, SharePoint;
  • Good communication and interpersonal skills;
  • Aptitude for team work;
  • Good English skills both written and spoken (as this is the working language of the Agency).

Starting Date: 1 March 2015

Duration: 6 months

Deadline for applications: 5 December 2014 at 24:00 EET (GMT+2)

Apply to a traineeship.

 

ECHA/TRN/2015/12 - IT Business Information Systems unit

The Business Information Systems Unit ensures the high quality, timely release of the scientific software applications and maintains and provides services in support of these applications.

For the information systems in its scope, the Business Information Systems Unit:

  • Performs Business Analysis
  • Performs Software engineering
  • Performs Software servicing
  • Manages IT projects
  • Manages technical documentation
  • Establishes related contracts and manages IT suppliers
  • Ensures that ECHA IT architectural and security guidelines are respected
  • Contributes to the IT architecture work
  • Works with Business to find the most suitable IT solutions

Assignment

The Trainee will assist the IT Software Test Team that provides testing related support to IT projects in terms of resources, tools and methodology.

The main duties of the role shall cover, among others:

  • Supporting HP Quality Center user administration tasks and handling related Remedy tickets;
  • Assisting in the up-keep of the software test team's Confluence workspace;
  • Keeping minutes of key team meetings;
  • Assisting in the verification of resource timesheets;
  • Supporting the task of keeping the excel-based contract monitoring tool updated;
  • Contributing to the Agency's SAT and pre-validation testing by performing tasks such as test execution and defect reporting.

Profile

  • Completed university studies at least to bachelor degree level in subjects such as Mathematics, Information Technology, and Computer Science;
  • Analytical capabilities, problem solving attitude and technical skills related to IT software testing;
  • Pro-activeness, motivation for career development and the ability to think "out of the box";
  • Proficiency in the use of standard tools for office automation (i.e. MS-Excel; MS-Word; MS-Outlook; etc.);
  • Good knowledge of IT software life cycle and related methodologies;
  • Knowledge/experience in utilising IT tools such as HP Quality Center, JIRA and Confluence;
  • Strong multicultural experience and the ability to communicate and work with a culturally diverse team;
  • Aptitude for team work and good communication skills;
  • Excellent command of written and spoken English.

Starting Date: 1 March 2015

Duration: 6 months

Deadline for applications: 5 December 2014 at 24:00 EET (GMT+2)

Apply to a traineeship.

 

ECHA/TRN/2015/13 – Executive Office

The Executive Office provides support to the Executive Director and the senior management in ensuring that the Agency is fulfilling its objectives in a coherent, effective and efficient way. The Management Board and EU relations team in the Executive Office provides the Secretariat of the Agency's Management Board and coordinates the Agency's inter-institutional and Member State relations.

Assignment

Assist the Management Board and EU relations team in the following tasks:

  • Assisting in organising Management Board meetings, documents and written procedures;
  • Assisting in the administration of the contact management, document management and distribution systems necessary for the Management Board work;
  • Contributing to the continuous development of administrative practices related to the work of the Management Board, including the management of the archives;
  • Assisting in preparation and dissemination of information on the work of the Management Board to the public (e.g. ECHA website, newsletters, brochures, posters etc.).
  • Assisting in other tasks of the Management Board and EU relations team, in particular in the area of relations with EU institutions.

Ideal trainee profile

  • Completed university studies at least to bachelor degree level (preferably in political sciences, law or public administration);
  • Possibly already some practical experience working with EU institutions or agencies;
  • Good knowledge of the European Union and its operative framework;
  • Experience in using MS Excel, Outlook, SharePoint;
  • Good communication and interpersonal skills;
  • Aptitude for team work;
  • Good English skills both written and spoken (as this is the working language of the Agency).

Starting Date: 1 March 2015

Duration: 6 months

Deadline for applications: 10 December 2014 at 24:00 EET (GMT+2)

Apply to a traineeship.