Traineeship positions

The open trainee positions are described in the table below, if you cannot find a matching opportunity now, you are encouraged to submit an open application. You may apply to several services but do note that each one requires a separate application. Only candidates selected for telephone interviews will be contacted.

You may find more information about the eligibility criteria as well as the rights and duties of the trainees in the Rules governing the traineeship scheme of the European Chemicals Agency. We recommend you to read them carefully before submitting your CV.

In order to enable as many European citizens as possible to familiarise themselves with the European bodies, traineeships will not be offered to applicants who have already received more than eight (8) weeks of any kind of in-service training within a European institution or body or who have ever been employed by European institution or body in any capacity, or who have worked for European institution or body as an interim staff member, researcher or intra-muros expert for more than eight (8) weeks.

ECHA/TRN/2016/12 – Finance Unit (Unit R1)

The Finance Unit (Unit R1) safeguards the financial interests of the Agency and provides customer-oriented services and advice to ensure the efficient planning and implementation of the Agency's budget.

Tasks of the Finance unit are the following:

  • Coordinates the overall finance function at the Agency, including budget, procurement, accounting and companies' SME size verification;
  • Coordinates the overall planning, reporting and publication of ECHA procurement and provides legal advice and support to the other units for their procurement and contract management operations;
  • Ensures quality in procurement and contract management through documenting processes with procedures, guidelines and templates by providing training, maintaining case law, drafting standard contracts, giving expert advice and support, and by exercising a verification role;
  • Coordinates the budget planning, draws up the annual budget, manages budget transfers, revisions and amendments, performs the financial transactions, follows up budget implementation and reports on budget execution;
  • Operates the financial system of the Agency by maintaining the registry of delegations and access rights to the actors in the workflows;
  • Ensures the legality and regularity of the financial operations through the setting up and management of the financial control system, by providing training and advice, by verifying transactions and by keeping an exceptions register;
  • Ensures, jointly with the operational units responsible for registrations, the correct collection of the fee income from REACH and Biocides regulations;
  • Manages the Agency's monies with principles of sound financial management and secures the value of the Agency's monetary assets;
  • Performs the Agency's accounting functions ensuring accounting quality;
  • Carries out ex-post verification of company size on registrants who have benefited from SME fee reductions.

Trainee assignment

Financial Analyst trainee will work in the SME Verification Team of the Finance Unit, on activities related to verifying the companies' eligibility for rebates on REACH registration fees and Biocides application fees. Specifically, the trainee's tasks will consist of the following:

  •  Assisting in the analysis of the companies' ownership structure, annual accounts and headcount;
  • Assisting in the establishment of the companies' SME status as per the Commission Recommendation (2003/361/EC);
  • Supporting in advising the registrants on the interpretation of the Commission SME Recommendation and REACH and Biocides Fee Regulation;
  • Assisting in the management of the verification process including searching data in external databases, establishing contacts with registrants and handling the communication from informal emails to drafting decisions and letters to the registrants;
  • Liaising with the operational units on issues related to invoicing, legal questions, finance and accounting;
  • Follow-up of the deadlines given to industry for the submission of supporting documents and other replies;
  • Filing and document management.

Trainee profile

  • Completed university degree in finance/accounting/corporate law;
  • Solid analytical skills and attention to detail;
  • Ability to take responsibility for specific areas of work and see actions through to completion ensuring that the deadlines are met;
  • Experience in using MS Office tools (especially Word and Excel);
  • Good communication and interpersonal skills;
  •  Aptitude for team work;
  • Very good English skills (both written and spoken), knowledge of other languages is an advantage.

Starting Date: 1 September 2016

Duration: 6 months

Deadline for applications: 20 May 2016 at midnight 24:00 Helsinki time (23:00 CET)

 

ECHA/TRN/2016/13 – Communications (Unit A1)

ECHA Communications unit (A1) engages and communicates with ECHA's stakeholders and the agency's staff. We manage the ECHA website, intranet and social media channels and coordinate ECHA's communications in 23 languages. We coordinate media relations to ensure an accurate and proportionate media presence and ultimately safeguard our corporate reputation. The four teams in the Communications Unit are: Corporate Communications, External Communications, the Newsroom and Digital Communications.

Trainee Assignment

The Communications Trainee will support mainly the work of Corporate Communications team. The tasks for the trainee include the following:

Corporate communications

  • Contribute to the production of publications, including layout and design work;
  • Contribute to and support internal communications vehicles – including for example, writing for the intranet, staff awareness activities, organising staff events etc.;
  • Assist in activities related to corporate and visual identity, and reputation management.

Other

  • Contribute to and support external communication activities – including for example producing content to news vehicles and social media channels;
  •  Support the organisation of external events and visits;
  • Contribute to media monitoring and analysis activities;
  •  Write articles for the ECHA e-Newsletter.

Trainee Profile

  •  Completed university studies at least to bachelor degree level (preferably in communications);
  • Experience as a communicator in the public or private sector;
  • Experience in using MS Office tools;
  • Good communication and interpersonal skills;
  • Aptitude for team work;
  • Excellent English skills both written and spoken (as this is the working language of the Agency).

Experience of lay-out and graphical design (using Adobe InDesign, Illustrator and Photoshop) considered as an asset.

Starting Date: 1 September 2016

Duration: 6 months

Deadline for applications: 20 May 2016 at midnight 24:00 Helsinki time (23:00 a.m. CET)

 

ECHA/TRN/2016/14 – Biocides Assessment unit (D1)

The Biocides Assessment Unit (D1) manages ECHA's activities relate to the evaluation of active substances, applications for Union Authorisation, as well as the scientific assessments performed by the Agency itself under the Biocidal Products Regulation (BPR) (applications for technical equivalence, active substance supplier and specific requests from the Commission or Member States).

Trainee Assignment

The trainee will be assisting ECHA staff in carrying out a dedicated project related to obtaining a systematic overview of use patterns of approved active substances under the BPR. This will consist of developing a structure, extracting the relevant information and entering this into the chosen IT tool. The overview is developed in the framework of active substance approval activities within the unit and in the Biocidal Products Committee. In addition, the trainee may assist the unit in the assessment of risks of biocides depending on his/her experience and interests.  

Profile

  • Completed university studies to bachelor degree level;
  • Experience in using MS Office tools;
  • Good communication and interpersonal skills;
  •  Aptitude for team work;
  • Good English skills both written and spoken (as this is the working language of the Agency).

Starting Date: 1 September 2016

Duration: 6 months

Deadline for applications: 20 May 2016 at midnight 24:00 Helsinki time (23:00 a.m. CET)

 

ECHA/TRN/2016/15 – IT Business Information Systems unit (I2)

The Business Information Systems Unit (I2) ensures the high quality, timely release of the scientific software applications and maintains and provides services in support of these applications.

For the information systems in its scope, the Business Information Systems Unit:

  • Performs Business Analysis
  • Performs Software engineering
  • Performs Software servicing
  • Manages IT projects
  • Manages technical documentation
  • Establishes related contracts and manages IT suppliers
  • Ensures that ECHA IT architectural and security guidelines are respected
  • Contributes to the IT architecture work
  • Works with Business to find the most suitable IT solutions

Trainee Assignment

The Trainee will assist the staff in the Business Intelligence and Data Integration Cluster with general tasks related to maintaining and delivering Reporting solutions under the responsibility of the Unit.

The main duties of the role shall cover, among others:

  • Supporting Reporting Specialists with tasks related to the maintenance of the existing SAP Business Objects reports and data models;
  • Assisting in analysing the business needs related to new reporting requests and creating new reports using SAP Business Objects;
  • Assisting with and contributing towards the tasks required to ensure successful delivery of reporting solutions.

Trainee Profile

  • Completed university studies at least to bachelor degree level in subjects such as Mathematics, Information Technology, and Computer Science;
  • Analytical capabilities, problem solving attitude and technical skills related to IT software delivery and maintenance;
  • Pro-activeness, motivation for career development and the ability to think "out of the box";
  • Experience and proficiency  in using MS Office tools;
  • Good understanding and experience of databases, SQL and reporting tools;
  • Multicultural experience and the ability to communicate and work with a culturally diverse team;
  • Aptitude for team work and good communication and interpersonal skills;
  • Excellent command of written and spoken English.

Starting Date: 1 September 2016

Duration: 6 months

Deadline for applications: 20 May 2016 at midnight 12:00 Helsinki time (23:00 a.m. CET)

 

ECHA/TRN/2016/16 - Corporate Services Unit (R3)

The Corporate Services Unit (R3) is one of the key supporting units of the Agency. The Unit provides services to internal and external stakeholders with a high service-oriented mind set. The services provided include Meetings and Travel Services, Conference and A/V Services, Building Maintenance and Physical Security. The Meetings and Travel team handles numerous meetings and events in ECHA. In 2015 ECHA organized around 130 meetings. The team has an opening for an Event Assistant trainee with a good understanding of customer service delivery and proactive attitude.

Trainee Assignment

  • Provide administrative, logistical and secretarial support to meetings and
    events organised by ECHA;
  • Support the administration of the reimbursement claims by responding to reimbursements related inquiries and collecting the necessary documentation;
  • Liaise with other staff responsible for meetings and conferences;
  • Prepare statistical reports.

 Trainee Profile

  • Completed university degree: Administration or Hospitality management;
  • Excellent organisational skills and attention to detail;
  • Problem solving skills in a hectic multicultural environment;
  • Capacity to interact with internal and external stakeholders;
  • Service orientation;
  • Experience in using MS Office tools;
  • Good communication and interpersonal skills;
  • Aptitude for team work;
  • Good English skills both written and spoken (as this is the working language of the Agency);

Starting Date: 1 September 2016

Duration: 6 months

Deadline for applications: 20 May 2016 at midnight Helsinki time (23:00 pm CET)

 

ECHA/TRN/2016/17 – Registry of the Board of Appeal (RBoA)

The Registry assists the Board of Appeal (RBoA) in the exercise of its duties. The Registry administratively supports the Board of Appeal, develops implementing rules related to appeal proceedings, advises on the appeal procedure, performs admissibility checks and manages all correspondence related to appeal proceedings and with the public in general. It supports the Board of Appeal in drafting decisions and organising oral hearings in the appeal cases.

Trainee Assignment

Trainee will assist the Registry in the tasks that include:

  • Legal research and analysis;
  • Support in drafting decisions, in particular summaries of pleas and arguments;
  • Drafting rules and templates;
  • Participation in development and update of legal databases.

Trainee Profile

  • Law degree;
  • EU law knowledge;
  • Good communication and interpersonal skills;
  • Aptitude for team work;
  • Experience in using MS Office tools;
  • Good English skills both written and spoken (as this is the working language of the Agency).

Starting Date: 1 September 2016

Duration: 6 months

Deadline for applications: 20 May 2016 at midnight 24:00 Helsinki time (23:00 a.m. CET)