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Pursuant to Article 8(2) of Regulation (EU) No 649/2012 on the export and import of hazardous chemicals, exporters are required to notify their exports 35 days before the expected date of export. To cover exports taking place in the first 35 days from the withdrawal date if there is no withdrawal agreement, a procedure will be reactivated to allow EU27-based exporters to notify the planned export to the United Kingdom in advance of the withdrawal date. These export notifications will take effect if the United Kingdom is, as of the withdrawal date, a third country without a withdrawal agreement entering into force on that date.
Instructions on how to proceed are described in the document “How to notify PIC exports to the UK in the absence of a decision on the UK’s withdrawal from the EU”
Yes, reporting obligations under Article 10 (on actual quantities of chemicals exported and imported during the previous calendar year) are supported by the current release of ePIC. The functionality can be found when you log into ePIC and on the right-hand side of the home page.
You should submit the information concerning exports and imports of PIC chemicals which took place during the previous calendar year to your designated national authority during the first quarter of each year. The information should be provided by using the dedicated feature in ePIC.
ePIC automatically pre-generates a draft report for the previous year's exports on 1 January as long as there is at least one validated export notification in the system for the reporting period. You should finalise the report and submit it to your designated national authority by 31 March at the latest each year.
The report on imports should always be created manually by using the functionality "Create report on imports".
It is mandatory for you to submit an export notification before exporting a chemical which is subject to the PIC Regulation.
If, however, you exported PIC chemicals during the previous calendar year without submitting an export notification, you can still comply with your reporting obligation by manually creating a report using the "Create report on exports" feature.
Once you have submitted an Article 10 report to your designated national authority, irrespective of whether it refers to exports or imports, the submission can no longer be modified by an industry user.
If there is a need to introduce changes to a submitted report, you should contact your designated national authority (outside the system) and provide them with the information to be changed.
ePIC automatically pre-generates a draft report for reporting exports, if the exporter had at least one export notification submitted and validated through ePIC during the reporting year.
The pre-generated report can be easily accessed from the homepage:
You have two options:
- The preferred option is for you to create an account in ePIC and prepare your report on imports with the dedicated functionality "Create report on imports". To create an account in ePIC, please refer to QA 956 and QA 958.
- Alternatively, you may contact your designated national authority (DNA) and ask them whether you can provide the relevant information to them outside the system. If they agree , they can create reports based on the information received from the importer.
You are not able to delete either the pre-generated report or the records which reference RINs. If the export did not take place, please report a nil (0) quantity.
The ePIC industry interface is dedicated to industry, allowing for the secure submission of data and exchange of information with authorities. Through this interface, industry users can follow up on their submissions and update their own data, allowing their notifications to be monitored. Through the industry interface, industry users can:
- submit export notifications;
- submit special RIN requests (single and bulk);
- manage mixtures and articles;
- request a waiver (if applicable);
- view the status of submitted notifications and special RIN requests; and
- complete tasks assigned by authority users (e.g. correction requests).
No. A full workflow for managing waiver requests has been included in ePIC, and you should use this to allow your request and the outcome of the consultation with the DNA and the Commission to be traced.
Once approved within the system, it is also much quicker for ECHA to activate the relevant RIN.
More information can be found in the Waiver information sheet
The export notification form for mixtures does not allow safety data sheets to be uploaded in the attachments section. You should not use the options "Other" or "Emergency" for uploading safety data sheet documents.
To include a safety data sheet with your notification, you should select the "Manage mixture" functionality and upload the desired safety data sheet documents to your mixture.
Once the safety data sheet is attached to your mixture and you have saved the record, the uploaded document will be automatically displayed in the export notification form prepared for the same mixture. Make sure that the check box next to the safety data sheet is selected. If you have attached several language versions, you may choose them by selecting the checkboxes in the Action column.
The reason why your notification has been rejected can be consulted in ePIC.
- Click in the link provided in the email and you will be redirected to ePIC.
- Log in to ePIC if necessary
- Search for the RIN
- Go to View menu (see image)
- Select "Message history"
- Click in the arrow next to the message to open it. You can consult the details there.
If you need additional clarification you can contact your DNA directly.
The ePIC application shows the status of a RIN at the present moment in time. The possible statuses are: "Inactive", "Active", "Disabled" or "Expired".
"Inactive" means that the export cannot take place yet.
"Inactive" without the validity period in brackets: The RIN has not been activated yet. The export cannot take place unless an appropriate explicit consent/waiver has been registered in the system.
"Inactive" with the validity period in brackets means that the notification has been activated, but the export date will happen in the future. For example, a RIN status such as the following "Inactive (09/01/2015 – 17/11/2015) tells you the following:
- The RIN is inactive today
- The RIN refers to 2015
- The RIN shall be active from 9 January 2015 until 17 November 2015; and
- The RIN activation is linked to a consent/waiver whose validity ends on 17 November 2015
"Active" with the validity period in brackets means that the export can take place at present. The validity period of the RIN is indicated in brackets.
"Disabled" means that the export notification has been either rejected or disabled due to a negative explicit consent response.
"Expired" means that the export notification refers to previous years' exports.
As an exporter, you are responsible for the content of your export notification, therefore only you can edit the data in a notification. If information is found to be either missing or incorrect, the DNA or ECHA will send the notification back to the exporter for revision.
A fully processed export notification (checked and accepted by both the DNA and ECHA) can no longer be edited or deleted.
It is not possible to create an export notification for a chemical by selecting the generic group entry. You must specify either the CAS number or the EC number (when available) of the substance you intend to export.
If you have selected the generic group entry from the dropdown menu in Section 1.1 "Common name", you need to deselect it by choosing the option "Select a Chemical" before being able to enter either the CAS or the EC number.
Export notifications for chemicals listed in parts 2 or 3 of Annex I can be activated only if an applicable explicit consent response from the importing country or an accepted waiver proposal is recorded in ePIC.
In the absence of an applicable consent, it is your designated national authority's responsibility to make a new request to the importing country.
Before creating the notification, you will have to amend the mixture/article master data and specify the CAS/EC number of the actual chemical(s) included in the mixture/article. You may no longer only specify the main entry. Information on how to create/edit mixtures can be found in the ePIC user manual for Industry.
For exports of chemicals listed in part 1 of Annex I of the PIC Regulation, the notification is automatically activated from the expected date of first export until the end of the year provided that the data requirements are met. Chemicals listed in parts 2 and 3 of Annex I are additionally subject to the explicit consent procedure. In these cases the active period of the RIN depends on the availability and on the validity period of the explicit consent response received from the importing country or the validity period of the waiver accepted proposal. There is no need to submit a new notification since the active period of the existing notification can be extended in case a new consent/waiver with a longer validity period is recorded in the system.
Please contact your Designated National Authority (DNA) if you believe that a new consent from the importing country should be sought.
No. There is no need to submit a new notification.
The actual quantities exported are to be provided by the exporter in the annual Article 10 industry report. Similarly, the article 10 industry report should include a list of names and addresses of each importer to which the shipments took place.
ePIC is the IT submission system which has been developed by ECHA to support industry, DNAs, the Commission, ECHA and customs users when performing their tasks related to the implementation of the PIC Regulation ((EU) 649/2012) on the export and import of hazardous chemicals.
- Go to the menu Tools and deselect the Compatibility View option.
- If the Compatibility View is not ticked, go to Tools' > Compatibility View Settings and remove europa.eu from the list (see image).
- After refreshing the page, you should be able to view the ePIC application correctly.
You can access ePIC using the ePIC portal. If you are new to ePIC, you need to register a company before you can log in. If you already have a valid account created in REACH-IT for migration purposes from EDEXIM to ePIC or you use a REACH-IT account for REACH or CLP purposes, refer to the ECHA Accounts FAQ.
You need an ePIC role in ECHA Accounts before you gain access to the ePIC application.
If you have signed up in ECHA Accounts from 2 September 2014, you may also receive this message if no legal entity details have been provided. If this applies to you, log into ECHA Accounts, encode your legal entity and include a contact person before you log into ePIC.
From individual exporters submitting export notifications under PIC, the following data will be made publicly available:
- For export notifications:
- The year of the export;
- The exporting EU Member State;
- The importing country;
- The non-confidential identity of the chemical or mixture or article exported (as provided by the exporter);
- Its type (chemical, mixture or article).
- For explicit consents and waivers:
- The non-confidential identity of the chemical, mixture or article (as provided by the exporter) for which a consent or waiver is sought;
- Its type (chemical, mixture or article);
- The use category for which consent is sought;
- The importing country ;
- The exporting EU Member State ;
- Whether a consent or a waiver is sought;
- The request date;
- The validity start date (if applicable);
- The validity expiry date (if applicable)
- The status of the consent or waiver (requested, accepted, refused).