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Waste Framework Directive - SCIP database

Tools for preparing and submitting information

Which tools will be available for preparing and submitting information to the SCIP database?
ECHA will make available the submission tools for preparing and submitting information to the SCIP database. The submissions to the SCIP database can be prepared in the most suitable way, depending on your specific business needs and your IT systems:
 
- Online in IUCLID Cloud;
- Offline in IUCLID;
- Using a IUCLID-compatible dedicated format for SCIP submissions in your company’s own system.
 
The information to the SCIP database (dossiers) can be submitted through the ECHA Submission portal in one of two ways:
- Online through the ECHA Submission portal;
- Through a system-to-system (S2S) transfer from the company’s own system to the ECHA Submission portal for submissions (dossiers) created in your own system.
Who will perform validation checks on the information contained in my dossier?
Besides an automated data validation, ECHA does not perform any other checks  on the dossiers submitted to the portal. However, ECHA’s IT tools allow you to validate your own information before you submit in a validation report. Regardless of the support offered by ECHA’s automated validation tool, it will not replace the quality or adequacy of the information submitted which will remain responsibility of duty holders.
How do I register a company to prepare and submit a SCIP notification?
For submitting a SCIP notification, you will need to use a valid ECHA Account. You may consider the following alternatives:
 
1. Create a new ECHA Account as described in the chapter “How to sign-up for the first-time” of the ECHA Accounts manual.
2. Use an existing ECHA Account. If you need to create a separate account for administrative purposes, i.e., create different accounts based on regulatory scope, special attention needs to be considered before you decide using an existing ECHA account and submit notifications to the SCIP database.
 
The roles needed to access the IUCLID Cloud and the ECHA Submission Portal will be given automatically to new users. Existing users need to acquire the user role ‘IUCLID Full Access’ to access the IUCLID Cloud and the user role ‘Submission Portal Manager’ for access to the ECHA Submission Portal.
 
For more information please consult the ECHA Accounts manual. Additional information can also be found in the section ‘Getting access’ of the presentation “SCIP Database notifications – How to prepare and submit a SCIP notification dossier
Can a third party submit a SCIP notification on my behalf?

A third party can create an ECHA account to submit data to the SCIP database on behalf of a duty holder. A link between the third party and the duty holder accounts can be made using the foreign user functionality in ECHA Accounts: the agreement reached between both parties is based on intra-party arrangements.

A foreign user can perform actions on behalf of the company that grants him or her permission to use an account, through an appointment made by the company’s Legal Entity manager, from their own ECHA account. For more information, please consult Q&A 960. Practical details on how to set up a foreign user link can be found in the chapters “User roles” and “How to add a foreign user” of the ECHA Accounts manual.

A foreign user needs to pay special attention to changing to the duty holder account before a notification to the SCIP database is made. 

Duty holders will remain responsible for the notifications submitted to the SCIP database: since a notification must be submitted using the duty holder account, a duty holder can verify at any time the list of notifications submitted to the SCIP database. Duty holders that establish a foreign user link give visibility to the content of their account based on the roles selected. In addition, duty holders can remove the foreign user link at any time.

How do I update a SCIP notification using IUCLID?
You need to:
 
1. Update the information included in your dataset.
2. Validate the updated dataset.
3. Create a new IUCLID dossier. The primary article identifier (type and value) in the dossier needs to remain the same. 
4. Submit the dossier created in step 3. The submission of this dossier via the ECHA Submissions portal will be considered automatically as an update if:
 

a. The submission is made using the same ECHA account; and

b. The same primary article identifier (type and value) is part of your dossier.

What is the article category in the SCIP notification?
The “Article Category” (CN/TARIC code and description) in the SCIP database is the way for duty holders to indicate the function or use of the article as such (with Candidate List substances) or complex object (incorporating such articles) in the SCIP notification from an harmonised list (where the relevant codes and descriptions must be selected). The indentification of the article or complex object based on its function or use cannot be ensured by the ‘article name’ on its own as assigned by the SCIP notification submitter, because it is a text field, can be submitted in other language and not in English, can have a meaningless name for a user of the database, etc…. Furthermore, the ‘article name’ is also used to manage the data in the preparation and submission of notifications in IUCLID and in the ECHA submission portal, which may include a name which may be meaningless for a user of the SCIP database, in particular for consumers and waste operators.     
 
The ‘Article Category’ (CN/TARIC codes and description) is also a key element  to support the identification of impacted waste streams based on function/use of the article or complex object (e.g. textiles, batteries, construction and demolition, electrical and electronic equipment, end of life vehicles, packaging), once it becomes waste.
 
Furthermore, due to reasons to protect commercial interests based on the information submitted to the SCIP database concerning complex objects as placed on the market, the names and identifiers submitted in a SCIP notification are disclosed only for the top level complex object; however, regarding the components and subcomponents only the name and the article category – CN/TARIC codes and descriptions – will be publicly available in the SCIP database, as well as safe use instructions, disassembling instructions and characteristics. This means, for example, that if there is a notification for a bicycle, the information about the bicycle, such as the brand and model, will be published; However, if the bicycle includes two tyres of a certain brand and model, this specific information will not be made available, but the database will indicate that the tyres (identified by the attributed ‘article name’ and ‘article category’) of that bicycle contains a Candidate List substance. It is of the highest importance to submit the appropriate CN/TARIC code and description under the ‘article category’ for the components and subcomponents of complex objects to allow the identification of the articles containing the Candidate List substances.
 
The CN/TARIC codes and descriptions under the ‘article category’ do not have any purpose in the SCIP context linked to the legal purposes of those lists within the scope of Council Regulation (EEC) No 2658/87.
 
The appropriated article category is selected from a set of pre-defined values on a multiselect picklist – the integrated Tariff of the European Union – TARIC – list. This list incorporates the Combined Nomenclature (CN) codes and descriptions as set out in Annex I to Council Regulation (EEC) No 2658/87. Both TARIC and the Combined Nomenclature are managed by the European Commission (DG TAXUD). 
 
The article category is composed of:
Code: Numerical code - CN or TARIC code. The CN code corresponds to a number attributed to each subdivision of the Combined Nomenclature. The TARIC code is based on the Combined Nomenclature, with additional subdivisions.  
Description: CN or TARIC description associated to the CN or TARIC code.
 
The list of CN/TARIC codes and descriptions, also called EU product classification system, consists of three integrated components:
the Harmonized System (HS) which is a nomenclature developed by the World Customs Organization (WCO) comprising many commodity groups, organised in a hierarchical structure by 
- Sections
- chapters (2 digits)
- headings (4 digits)
- sub-headings (6 digits); 
the Combined Nomenclature (CN) - Annex I to Council Regulation (EEC) No 2658/87 – which is the EU's eight-digit (8 digits) coding system, comprising the HS codes with further EU subdivisions. Every year, this Annex I is updated and published as a stand-alone Regulation in the EU's Official Journal, in accordance with Article 12 of Regulation (EEC) No 2658/87, at the latest by 31 October. The updates to the CN list of codes and descriptions is managed by the European Commission (DG TAXUD), as provided in the ‘Code of conduct for the management of the Combined Nomenclature (CN)’;
the Integrated Tariff – TARIC – which comprises the eight-digit code (8 digits) and descriptions of the Combined Nomenclature plus two additional digits (TARIC subheadings with 10 digits). The TARIC database is updated every month.
 
The SCIP format in IUCLID will be only updated once a year in the major IUCLID services release, usually in October of every year. The list of CN/TARIC codes and descriptions included in the SCIP format (https://echa.europa.eu/scip-format) is based on the July update of each year of the TARIC database, from which an extraction is published in 22 EU official languages (on that month of each year), by the European Commission (DG TAXUD) in CIRCABC. The October 2020’s SCIP release will comprise the Combined Nomenclature as updated by Regulation (EU) 2019/1776 and in the October 2021’s SCIP release will comprise the Combined Nomenclature as updated by a Regulation to be published at the latest by 31 October 2020.
 
Due to the large number of entries of the picklist, ECHA strongly recommends duty holders to search for the most appropriate code and description for the article as such or complex object being notified (as well as for components, subcomponents and articles) from the two databases managed and maintained by the European Commission with the CN/TARIC codes and descriptions:
The ‘TARIC database’, monthly extractions published in CIRCABC can be accessed through this webpage by clicking on [Info] under “User Guides, Information and Downloadable data: [Info]”, and on CIRCABC under the folder named ‘Nomenclature’.
The ‘Trade helpdesk’ under ‘Find my product code’ in addition to Annex I to Council Regulation (EEC) No 2658/87
 
Further information:
On the ‘EU product classification system’ is available here
On the Combined Nomenclature (CN) is available here
On TARIC, the integrated Tariff of the European Union, is available here
On IUCLID product, including planned releases, is available here
 
Links:
Consolidated text of 01/01/2020 of Council Regulation (EEC) No 2658/87 of 23 July 1987
Code of conduct for the management of the Combined Nomenclature (CN) – Commission Communication 2000/C 150/03

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