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R4BP 3

Payments

When should I provide ECHA with a payment advice?

A payment advice can either be an extract from your accounts payable department attached to your email message in PDF format. Alternatively, it can be a list of the invoice numbers paid, their total amounts and the payment date in the email message itself.

A payment advice must be sent in the following cases:

  • your payment reference (invoice) number was incorrect;
  • in the case of a multiple invoice payment where each invoice number is not mentioned in the bank payment message;
  • by request of ECHA's accounting department.

If you have indicated the reference (invoice) number in your payment message and it is correct, ECHA does not need any separate payment advice.

You must send a payment advice to ECHA's accounting department: payments (at) echa.europa.eu.

Please indicate 'Payment advice and the payment date' in the subject field. Example: "Payment advice 1 September 2013". No payment advice by conventional mail is required unless ECHA exceptionally requests it.

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