Directorate R - Resources

 

 

 

Unit R1: Finance

Role

The Finance Unit safeguards the financial interests of the Agency and provides customer-oriented services and advice to ensure the efficient planning and implementation of the Agency's budget.

Tasks

The Finance Unit:

  • Coordinates the overall planning, reporting and publication of ECHA procurement and provides legal advice and support to the other units for their procurement and contract management operations
  • Ensures quality in procurement and contract management through documenting processes with procedures, guidelines and templates by providing training, maintaining case law, drafting standard contracts, giving expert advice and support, and by exercising a verification role
  • Coordinates the budget planning, manages budget transfers, revisions and amendments, follows up budget implementation and reports on budget execution
  • Operates the financial system of the Agency by maintaining the registry of delegations and access rights, overseeing and defining the workflows, registering actions, and monitoring and reporting on operations, file documents etc
  • Ensures the legality and regularity of the financial operations through the setting up and management of the financial control system, by providing training and advice, by verifying transactions and by keeping an exceptions register
  • Ensures, jointly with the operational unit responsible for registrations, the correct collection of the fee income from REACH
  • Manages the Agency's monies with principles of sound financial management and secures the value of the Agency's monetary assets
  • Performs the Agency's accounting functions ensuring accounting quality
  • Carries out ex-post verification of company size registrants who have benefited from SME fee reductions.
Unit R2: Human Resources

Role

The Human Resources Unit plans and manages ECHA's human resources effectively, efficiently and in compliance with applicable EU rules and good management practice.

Tasks

The Human Resources Unit:

  • Steers the human resources policy developments through strategic input and quality documents
  • Coordinates the staff planning for the Agency and ensures alignment to the corporate work plans
  • Organises the corporate staff selections and recruitments
  • Manages the Agency's staff contracts, allowances and payroll activities (including the HR-related budget)
  • Ensures the well-being of staff by providing support upon recruitment and offering medical and social services to ECHA's staff
  • Offers a positive working environment to staff, fostering performance and career perspectives through continuous learning and development opportunities
  • Reports on a regular basis to management and stakeholders on human resources
  • Supports, and provides advice to, management in the fulfilment of their management tasks
  • Manages the Agency's interim placement and traineeship programme.
Unit R3: Corporate Services

Role

The Corporate Services Unit provides efficient and high-quality services to ensure a safe and pleasant working and meeting environment for staff and Agency bodies and stakeholders.

Tasks

The Corporate Services Unit:

  • Coordinates the space planning of the Agency's facilities and its resources
  • Manages and maintains the Agency's facilities, its furniture and other building related assets and security technology
  • Is responsible for facilities-related projects such as refurbishment, removals, deploying new installations and infrastructure works
  • Is responsible for the provision of office supplies, mail/postal/courier services
  • Manages the Agency's archive and library
  • Ensures the physical security of premises, the staff and visitors by providing adequate facilities and safety provisions including fire safety and rescue, first aid and emergency support
  • Manages the on-site service providers such as security, reception, catering and cleaning services
  • Provides conference and travel services to ECHA staff and visitors
  • Calculates and initiates mission claims and reimbursements of external meeting participants
  • Manages the conference centre, including provision of the audio-visual  services, videoconferences and webinars
  • Ensures the procurement and management of corporate services contracting.